Accounting Manager

Stable Distribution firm seeks an Accounting Manager to join their Team! Responsibilities Lead and execute the monthly close on a 7–8 working day cycle, including journal entries, accruals, prepaid amortization, and account reconciliations. Prepare the monthly financial reporting package and submit it to the corporate CFO using a combination of Excel and Phocas reporting.

Reconcile all balance sheet accounts on a monthly basis and maintain clean, auditable supporting schedules. Support quarterly and annual reporting requirements of the California parent company, including audit preparation. Manage the full payment cycle for Asia-Pacific suppliers, paid in U.S. dollars, ensuring timely and accurate disbursement against purchase orders and supplier terms.

Capture and allocate landed cost components — including freight, duty, brokerage, tariffs, and ancillary charges — into inventory under an average-cost methodology. Oversee accounts payable and accounts receivable functions, including review of customer credit, collections activity, and aged receivables. Maintain the general ledger, chart of accounts, and overall integrity of financial data within the ERP.

Process and review payroll inputs as needed and coordinate with the parent company on related matters. Own multi-state sales and use tax compliance covering 4–5 states where the company has economic nexus, including preparation, filing, and remittance. Manage exemption certificate collection and maintain audit-ready documentation.

Build and document repeatable processes for the close, vendor payments, and tax filings to reduce key-person risk. Design and maintain internal controls appropriate for a small entity, with proper segregation of duties between the Accounting Manager, Staff Accountant, and the California parent. Identify opportunities to streamline workflows in the ERP, Excel, and Phocas, and partner with the CFO on continuous improvement initiatives.

Serve as the New York entity's primary point of contact for the corporate finance team on accounting matters, banking inquiries, and insurance-related transactions. Qualifications Bachelor's degree in Accounting, Finance, or a related field. 7–10 years of progressive accounting experience, including at least 2–3 years of supervisory responsibility. Demonstrated ownership of a full month-end close cycle through financial statements.

Strong working knowledge of inventory accounting in a distribution or product-based environment, including landed cost concepts. Multi-state sales and use tax compliance experience. Advanced Microsoft Excel skills (pivot tables, lookups, complex formulas).

Proven ability to work independently with a remote-based manager and corporate parent. Experience in a wholesale distribution, import, or consumer products business. Familiarity with international vendor payment workflows and Asia-Pacific supplier dynamics.

Exposure to Phocas, Power BI, or similar reporting tools. Prior experience supporting a parent–subsidiary reporting structure. #J-18808-Ljbffr