Clinic Manager

Summit Search Group is proud to partner with our client in the recruitment of their next Clinic Manager. Our client is a well-established and highly respected medical practice in Winnipeg, providing specialized care in obstetrics and gynecology. This is a unique opportunity to join a collaborative, physician-led environment and play a key role in supporting both patient care and clinic operations.

The Opportunity Reporting to the physician group, the Clinic Manager is responsible for overseeing all aspects of clinic operations, ensuring a high standard of patient care, staff performance, and administrative efficiency. This is a hands-on leadership role requiring strong organizational skills, attention to detail, and the ability to balance operational priorities in a fast-paced clinical setting. The successful candidate will act as a central point of coordination between physicians, staff, and external partners, ensuring the clinic operates smoothly and efficiently on a day-to-day basis.

Key Responsibilities Clinic Operations & Leadership Oversee daily clinic operations, ensuring efficiency, consistency, and high-quality patient care Lead, coach, and support Medical Office Assistants (MOAs), including scheduling, performance management, and training Manage staff scheduling, vacation approvals, and coverage to ensure continuity of operations Conduct regular performance evaluations and support staff development Maintain strong communication between physicians and staff, relaying priorities and updates Patient Experience & Workflow Optimization Ensure efficient patient intake, appointment scheduling, and clinic flow Address non-clinical patient concerns with professionalism and discretion Implement strategies to improve patient and physician satisfaction, including workflow improvements Ensure all patients are treated with respect and dignity Administrative & Financial Oversight Oversee clinic finances, including accounts payable, payroll, and reconciliations using QuickBooks Manage payroll processing and ensure timely submissions Monitor expenses and support budget management and cost control initiatives Prepare financial summaries and operational reports for physicians on a regular basis Oversee patient payments, documentation, and reconciliation Billing & Compliance Ensure accurate and timely billing submissions to Manitoba Health Support insurance claims, billing inquiries, and resubmissions as needed Ensure compliance with healthcare regulations, including PHIA and HIPAA standards Maintain accurate documentation and records across all administrative functions Logistics & Office Management Manage inventory, supplies, and equipment maintenance Ensure exam rooms and office spaces are properly stocked, clean, and functional Coordinate repairs and oversee facility upkeep Maintain relationships with external partners including hospitals, ultrasound departments, and other medical units Systems & Process Improvement Develop a strong understanding of EMR systems and clinic workflows Identify opportunities to improve efficiency, processes, and overall clinic performance Support onboarding and training of new staff and provide coverage when required Qualifications 3–7+ years of experience in a clinic, healthcare, or service-based management role Strong leadership experience with the ability to manage and develop teams Experience overseeing clinic operations, scheduling, and administrative functions Working knowledge of billing processes and healthcare systems is an asset Experience with financial management, payroll, and reporting Proficiency with EMR systems and clinic software; QuickBooks experience is an asset Strong organizational and time management skills Excellent communication and interpersonal abilities Skills & Attributes Patient-focused mindset with a commitment to service excellence High level of professionalism, discretion, and attention to detail Strong problem-solving and decision-making capabilities Ability to manage multiple priorities in a fast-paced environment Collaborative leadership style with the ability to build strong relationships Proactive and solutions-oriented approach Why This Opportunity Opportunity to play a key leadership role in a respected medical practice Direct impact on patient care, clinic operations, and team performance Collaborative, physician-led environment Competitive compensation and benefits package If you are a strong operational leader who thrives in a structured, fast-paced healthcare environment, this is an excellent opportunity to make a meaningful impact. For more information, or to submit your resume, please reach out to Braeden Demchuk at Summit Search Group, Summit Search Group has a strong commitment to Diversity, Equality and Inclusion. We strive for continuous development, modeling, inclusive behaviors and proactively managing bias throughout our process.