Administration Assistant

Job Description

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Summary:

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The Administration Assistant plays a crucial role in supporting the daily operations of our office in Perth, Western Australia. This permanent, full-time position is essential for ensuring efficient administrative processes, facilitating communication, and providing organisational support to various departments. The ideal candidate will contribute to a positive work environment and help maintain the high standards of our organisation.

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Responsibilities:

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• Greeting and welcoming visitors, clients and vendors to the office.
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• Assist in travel arrangements for staff.
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• Coordinating building repairs and maintenance including equipment (R&M).
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• Prepare and distribute reports, presentations, and other documents as required.
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• Maintain office supplies and inventory, ensuring all necessary materials are available.
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• Provide support in the coordination of events and meetings, including logistics and catering.
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• Respond to inquiries and provide information to clients and staff in a professional manner.
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• Assist with data entry and maintain accurate records in various databases.
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Experience:

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• Working knowledge of, or ability to quickly learn, HR and business systems such as Employment Hero (onboarding)
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• Experience using travel and accommodation booking platforms is desirable.
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• Ability to maintain accurate registers and records (visitor, access, PPE, safety checks and travel) with strong attention to detail and confidentiality.
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Qualifications:

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• Proven experience in an administrative, preferably in a similar industry.
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• Strong organisational skills with the ability to manage multiple tasks and priorities.
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• Excellent verbal and written communication skills.
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• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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• Attention to detail and a high level of accuracy in work.
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• Ability to work independently as well as part of a team.
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• A proactive approach to problem-solving and a willingness to learn.
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