Receptionist and Office Administration Executive

Company Description

Roboi.ai is an AI-powered edge video analytics platform that transforms existing CCTV infrastructure into an intelligent command center. By leveraging Computer Vision, Artificial Intelligence, and real-time analytics, Roboi.ai delivers actionable insights in security, safety, operations, compliance, and workplace intelligence. Its solutions support capabilities such as face matching, anomaly detection, occupancy analytics, digital zone mapping, and predictive alerts.

Roboi.ai helps organizations across offices, manufacturing plants, retail, real estate, educational institutions, and fuel stations make faster and more data-driven decisions. The company focuses on practical, scalable technology that enhances operational visibility and risk management.

Role Description This is a full-time, on-site Receptionist and Office Administration Executive role based in Gurugram. The role includes greeting visitors, managing incoming calls, coordinating front desk operations, and ensuring a professional and welcoming office environment. Daily responsibilities involve handling mail and courier services, maintaining visitor logs, scheduling meetings, and supporting office calendar management.

The role also covers basic clerical and administrative tasks such as preparing documents, updating records, and assisting with office supplies and inventory. The executive will collaborate with internal teams to support office coordination, assist in organizing meetings or events, and help maintain smooth day-to-day operations.

Qualifications

• Candidates should possess strong Phone Etiquette and Receptionist Duties skills for managing calls, greeting visitors, and handling front desk responsibilities.
• Candidates should possess Clerical Skills for managing documents, records, mail handling, and basic office administration tasks.
• Candidates should possess effective Communication skills for clear verbal and written interactions with visitors, vendors, and internal teams.
• Candidates should possess solid Customer Service skills to ensure a professional, courteous, and supportive experience for all office visitors and callers.
• Proficiency in basic office software (e.g., email, calendars, word processing, spreadsheets) and familiarity with office equipment is beneficial.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment are required.
• Prior experience in reception or office administration and a high school diploma or equivalent; a relevant diploma or bachelor’s degree is an advantage.