Senior Executive Assistant

Executive Assistant to the CMD/COO Office

Role Overview :

We are seeking a highly capable, business-oriented, and digitally savvy professional to work closely with the Chairman as a strategic partner. This role is not limited to administrative support — it is a General Management enabler position, contributing across Finance, Marketing, Sales, Operations, and Strategy.

The individual will act as an extension of the Chairman’s office — proactively analyzing business performance, contributing insights during reviews, driving cross-functional coordination, and ensuring disciplined execution of strategic initiatives.

This position demands high confidentiality, business maturity, independent thinking, and the ability to operate with speed and precision in a dynamic environment.

A) Strategic Role Charter :

· Act as a General Management associate to the Chairman, contributing across key functions including Finance, Sales, Marketing, Operations, and Business Strategy.

· Serve as a thought partner by bringing structured insights, market intelligence, and analytical perspectives into leadership discussions.

· Enable sharper decision-making through data-driven reviews and proactive opportunity identification.

· Strengthen execution discipline across business verticals.

B) Key Responsibilities :

1. Business Review & Analytical Support :

· Support the Chairman in reviewing financial performance, sales metrics, marketing effectiveness, and operational efficiency.

· Contribute to business planning, budgeting, forecasting, and strategic roadmaps.

· Analyze cross-functional business data and highlight risks, gaps, and growth opportunities.

· Participate actively in discussions and provide structured viewpoints backed by analysis.

2. Meeting Coordination & Review Support:

· Attend senior leadership meetings and actively contribute insights and business observations.

· Prepare structured pre-read materials, performance dashboards, and executive summaries.

· Convert meeting discussions into clear action trackers with ownership and deadlines.

· Follow through rigorously to ensure execution closure.

3. Strategic Project Coordination & Performance Tracking:

· Lead or coordinate strategic initiatives under the Chairman’s direction.

· Drive business review mechanisms with clear KPIs and accountability frameworks.

· Ensure timelines, milestones, and deliverables are adhered to across functions.

4. Stakeholder Coordination & Communication Support:

· Act as a central coordination point between the Chairman and internal/external stakeholders.

· Draft and refine high-quality business communications, presentations, and reports.

· Manage sensitive and confidential information with utmost discretion.

5. Digital & Process Improvement Support:

· Stay updated with emerging technologies, AI tools, digital platforms, and automation trends.

· Identify opportunities to improve business productivity through digital adoption.

· Support digital transformation initiatives across departments.

· Bring tech-enabled solutions to improve reporting, analytics, and operational efficiency.

C) Core Expectations :

· Highly proactive and action-oriented — does not wait for instructions.

· Strong presence in meetings — contributes meaningfully with insights and structured thinking.

· Forward-looking thinker who anticipates needs and proposes solutions.

· Calm under pressure; able to manage multiple priorities seamlessly.

· Strong ownership mindset with rigorous follow-through.

· Emotionally mature and trustworthy with proven accountability.

D) Skills & Qualifications :

· B.E along with Postgraduate degree preferred (MBA / PGDM / equivalent).

· 2-4 years of functional experience in a consumer goods company is preferred.

· Strong understanding of Finance, Sales, Marketing, and Business Operations.

· Advanced proficiency in Excel, PowerPoint, and business analytics tools.

· Digitally savvy with working knowledge of AI tools, dashboards, automation platforms, and emerging technologies.

· Exceptional writing, analytical, and presentation skills.

· Strong business judgement and decision-support capability.