Executive Administrative Assistant

For one of our main international customers we are looking for a Executive Administrative Assistant .

General Data:

• Type of contract: Indefinite
• Hours: 08:00 - 17: 00h / Flexibility (40 hours)
• Location: Madrid (Spain)
• Start Date: 1st of September 2026
• Salary range : 34K-36K

Typical Day in the Role:

• Makes administrative decisions and requests on behalf of high-level manager to provide complex calendar management.
• Proactively manages logistics for business group meetings/events (booking meeting rooms, catering services)
• Planning & Coordinate domestic and international travel plans end to end .
• Reconciles LT expense reports .
• Ownership of internal processes, including MyOrder – creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.
• Uses diplomacy and professionalism to draft communications for high-level manager.
• Creates data management plans and manages data by using the advanced features of Microsoft products/tools.
• Develops a deep knowledge of the overall business group strategy, and acts as an information resource to the business group.
• Anticipates and removes administrative roadblocks and makes timely decisions across the business group.
• Directly resolves customer requests and hosts business guests.
• Skills: All qualifications of an Admin Assistant, plus 3-5 years executive support. Writing skills: ability to draft emails on behalf of high-level managers intended for senior level managers. Must be very organized, with a strong ability to multi-task as well as be a strong communicator. English spoken and writing skills needed. High Intermediate level. Previous Microsoft experience preferred.

Requirements:

• Needs to have experience with MS O365, MS Teams, Excel, Word, PowerPoint.
• Proactive
• Autonomous – Self starter – Independent
• Discreet – Working directly with leadership team managing agenda’s
• Multitasking very important
• End to end process management
• Problem solving
• At least 3+ years of Administrative experience supporting high level executive and a team as well with proven skills in Microsoft Office products.

Languages:

• English: minimum C1.