Executive Administrative Assistant

Role: Executive Administrative Assistant / Lead Executive Administrative Assistant

Location: Hyderabad

Job Type: Full-Time / Exempt

Position Summary

We are seeking an exceptionally organized, proactive Executive Administrative Assistant / Lead Executive Administrative Assistant to directly support our C-suite leadership (CEO and/or CMO). In this role, you will manage high-level executive operations, ensure seamless cross-functional execution, and oversee administrative functions for our Scottsdale headquarters.

Key Responsibilities

• C-Suite Support & Workflow: Serve as the primary administrative contact for the CEO and/or CMO; manage complex calendars, prioritize daily workflows, approve employee travel arrangements, and maintain strict confidentiality.
• Action Item Tracking: Attend executive meetings, record actionable minutes, and actively follow up with leadership to ensure prompt execution of strategic priorities.
• Marketing & BD Coordination: Act as the main point of contact for marketing vendors, tradeshow logistics, press releases, website updates, and social media platforms.
• Office & Vendor Operations: Direct vendor relationships, facilities maintenance, supply budgets, building access/key management, and corporate event planning.
• Onboarding & Document Review: Facilitate the administrative onboarding process for new hires and review, proof, and format high-level PowerPoint presentations and Word documents.

Qualifications & Requirements

• Experience: 5+ years of executive-level support experience for the Assistant tier, or 9+ years for the Lead Executive tier (degree preferred).
• C-Level Background: Proven track record supporting C-suite executives, with experience interacting with physicians, high-level clients, and external stakeholders.
• Technical Proficiency: Advanced skills in MS Office (PowerPoint, Word, Outlook, Excel) and digital communication tools.
• Key Attributes: A positive "can-do" attitude, impeccable attention to detail, strong problem-solving capabilities, and the ability to thrive under shifting priorities in a fast-paced environment.

How to Apply: Submit your resume directly through LinkedIn