Fully Remote | Flexible Schedule | Training Provided

Position Overview

We're seeking organized, dependable individuals to help manage schedules, client communication, and time-sensitive details in a remote environment.

You'll help coordinate appointments, confirmations, updates, and planning information while making sure clients stay informed throughout the process. Some requests may also involve reservation timing, accommodations, transportation, activities, or other itinerary-related details that need to stay organized and aligned.

This role is well suited for someone who enjoys keeping plans structured, communicating clearly, and making sure important details are handled accurately.

Previous experience is not required. Training and ongoing support are provided.

What You'll Be Handling

Your responsibilities may include:

• Coordinating client schedules, appointments, and confirmations
• Collecting availability, preferences, and other important information
• Managing calendar details and time-sensitive updates
• Assisting with reservation timing and schedule coordination
• Following up on pending requests or missing information
• Communicating reminders, changes, and next steps
• Maintaining organized client records
• Helping coordinate details related to accommodations, activities, transportation, or scheduled services when needed
• Researching options when additional planning support is required
• Updating information when plans change
• Helping ensure each client's schedule remains organized from beginning to completion

What We're Looking For

Strong candidates are typically:

• Organized and detail-focused
• Reliable with deadlines and follow-up
• Comfortable communicating with clients
• Able to manage multiple tasks at the same time
• Self-motivated in a remote environment
• Comfortable using calendars, email, apps, and online systems
• Willing to learn new tools and processes
• Adaptable when schedules or priorities shift
• Professional and solution-oriented

Experience in scheduling, administration, customer service, reservations, hospitality, coordination, or client support may be helpful, but it is not required.

Skills You'll Build

Scheduling & Coordination
Managing appointments, timelines, confirmations, and changing details.

Client Communication
Providing clear updates and helping clients understand what happens next.

Reservation Support
Keeping timing, confirmations, and related information organized.

Planning Support
Assisting with select details involving accommodations, transportation, activities, or itinerary components.

Remote Workflows
Using digital systems and online tools to manage responsibilities independently.

What the Role Offers

• Fully remote work environment
• Flexible scheduling
• Structured training and onboarding
• Ongoing team support
• Access to online systems and resources
• Opportunities to strengthen administrative and communication skills
• Exposure to scheduling, reservations, and client coordination
• Growth potential based on performance and consistency

This Role May Be a Good Fit If You

Enjoy working with schedules and organized systems.

Like helping people stay prepared.

Naturally keep track of dates, deadlines, confirmations, and important details.

Are comfortable following up when something still needs attention.

Enjoy researching options and coordinating moving parts.

Prefer a mix of independent work and client communication.

Want to build experience in scheduling, customer support, administration, hospitality, or planning coordination.

Location Eligibility

Applicants must be located in an eligible region, including:

United States, United Kingdom, Mexico, Spain, Australia, or select LATAM regions.

Hiring Process

Applications will be reviewed to identify candidates who may be a strong fit for the position.

Selected applicants will be invited to a live informational meeting where we'll discuss:

• The company and role
• Day-to-day responsibilities
• Scheduling and client support expectations
• Compensation structure
• Training and available resources
• Ongoing support
• Next steps in the process

A Q&A portion will be included at the end so applicants can ask questions before deciding whether they'd like to continue.

Apply

If you're organized, dependable, comfortable managing schedules, and interested in a remote position involving client support, reservations, coordination, and light itinerary planning, we encourage you to apply.