Administrative Assistant

Role Description This full-time, on-site Administrative Assistant role at Kalkbrenner Property Management is based in Lagoa. The Administrative Assistant supports daily office operations, including managing schedules, organizing files, and maintaining accurate records. The role involves handling incoming calls, greeting visitors, responding to email inquiries, and coordinating communication between team members, vendors, and residents.

The Administrative Assistant prepares documents and reports, assists with data entry, and supports executive staff with meeting coordination and basic administrative tasks. This role also helps ensure the office environment is orderly, supplies are stocked, and internal processes are followed to support efficient property management.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including scheduling, filing, record keeping, and document preparation
• Professional Phone Etiquette and Communication skills for interacting with residents, vendors, and internal teams
• Fluente in English both spoken and written, knowledge of other languages such as German are valued
• Proficiency with office software excel in particular
• having a valid Portuguese or EU drivers license is mandatory
• Attention to detail, organizational skills, and the ability to manage multiple tasks and priorities
• Ability to work on-site in Lagoa and collaborate effectively with a diverse team
• Prior experience in property management or real estate administration is beneficial
• High school diploma or equivalent required; additional training or education in administration is an advantage