Executive Assistant to the HR/Admin Manager

The compensation for this full time contract role is a target pay of $693 USD per month. We have a performance-based advancement system that can lead to increased compensation over time.

About Us

Publicity For Good (PFG) is a U.S.-based public relations firm that partners with purpose-driven, profitability-conscious brands worldwide. We specialize in working with growing brands in CPG, services, and personal brands. Our team secures high-impact media placements for clients through top-tier global outlets such as CBS, Fox News, Vogue, and Forbes.

At PFG, we amplify brands that are making a difference. Our focus is on meaningful visibility, measurable results, and long-term growth. We also operate Signal Raptor, a standalone software solution that enhances brand exposure and supports business scaling.

Role

As the Executive Assistant to the HR/Admin Manager, you provide essential operational, administrative, and financial support to our US-based HR/Admin Manager. Working remotely from offshore, you serve as a force multiplier by taking ownership of routine administrative duties, inbound phone management, basic bookkeeping, and payroll data entry.

In this position, you combine high-level administrative organization with financial precision and absolute discretion. You ensure that company expenses are categorized, payroll inputs are error-free before leadership review, inbound calls are handled professionally, and HR documentation remains pristine and audit-ready.

Responsibilities

• Financial & Payroll Support: Track and organize company expenses for tax preparation; input payroll data (hours, performance pay, adjustments) for final review; maintain organized records of receipts and invoices; assist with basic bookkeeping and flag financial discrepancies promptly.
• Administrative & Communication Support: Answer and manage all inbound calls remotely; route inquiries and follow up with team members, clients, and vendors promptly and professionally; triage inbox and Slack channels as needed.
• HR Operations Support: Assist with onboarding logistics, document management, candidate scheduling, employee record maintenance, and routine HR communications.
• Document & Data Security: Maintain total confidentiality regarding sensitive payroll, financial, and personnel information, keeping files structured and audit-ready.
• AI & Process Automation: Daily use of AI tools to draft communications, summarize notes, log receipts, and streamline recurring administrative tasks to optimize efficiency.

Results

• Accurate & Timely Payroll Processing: Expense data and payroll inputs are 100% accurate, organized, and submitted on time for the HR/Admin Manager's final review.
• Audit-Ready Financial Records: Receipts, invoices, and expense documentation are systematically logged and continuously prepared for seamless tax-time reconciliation.
• Prompt & Professional Phone Management: 100% of inbound calls are answered, properly logged, and routed to the correct team members with zero dropped follow-ups.
• Administrative & HR Alignment: Daily HR workflows, employee documentation, and calendar coordination run smoothly without operational bottlenecks.

Requirements

• Location & Schedule: Based offshore US with high-speed internet, power backup, and ability to overlap effectively with U.S. Central business hours.
• Finance/Accounting Background: Coursework or practical experience in accounting, bookkeeping, or finance strongly preferred.
• Software & Payroll Stack: Experience with payroll systems and expense-tracking software (e.g., QuickBooks, Gusto, ADP, Expensify) is a strong plus; proficiency with Google Workspace, Slack, Zoom, and Airtable required.
• Communication & Phone Confidence: Exceptional verbal and written English skills; highly comfortable handling phone-based client, vendor, and team interactions remotely.
• Discretion & Reliability: Deeply trustworthy with proven experience handling sensitive financial and employee payroll information with total confidentiality.
• AI & Technical Fluency: Daily comfort using modern AI tools for drafting, data extraction, and workflow efficiency.

Remuneration & Rewards

• Competitive compensation package aligned with experience level.
• Clear performance-based pay and advancement system structured around scorecard achievements.
• Access to internal and external professional development and AI training resources.
• Direct exposure to high-level strategic operations and executive execution.

The compensation for this full time contract role is a target pay of $693 USD per month. We have a performance-based advancement system that can lead to increased compensation over time.