Accounts Receivable Lead

Job Description

About Company

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An FMCG startup specializing in healthy food options , with a strong presence across leading e-commerce platforms, offline retail stores and various other channels .

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Job Description

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Key Responsibilities

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1. Invoice Management & Billing

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• Generate accurate and timely invoices for all sales channels – distributors, modern trade, e-commerce marketplaces, and D2C platforms.

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• Ensure invoices comply with GST regulations, company pricing structures, trade schemes, and contractual terms.

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• Coordinate with the Sales, Supply Chain, and Warehouse teams to validate dispatch details before invoice creation.

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• Maintain a structured invoice tracker with proper documentation and version control.

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• Handle credit notes, debit notes, and invoice amendments as required.

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2. Collections & Payment Follow-Up

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• Own the entire collections cycle – from invoice dispatch to payment realisation and reconciliation.

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• Conduct regular follow-ups with distributors, retailers, marketplace partners, and institutional buyers to ensure payments are received within agreed credit terms.

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• Prepare and circulate weekly ageing reports; flag overdue accounts and escalate as per defined protocols.

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• Negotiate payment timelines with partners where necessary, balancing relationship management with cash flow priorities.

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• Track advance payments, partial payments, and payment adjustments with accuracy

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3. Reconciliation & Accounting

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• Perform monthly customer-wise and platform-wise reconciliation of receivables.

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• Match payments received against invoices in the ERP/accounting system (Tally, SAP, Zoho, or similar).

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• Identify and resolve discrepancies, short payments, TDS deductions, and marketplace commission adjustments.

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• Ensure accurate and up-to-date ledger entries for all receivable transactions.

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• Support month-end and year-end closing activities related to receivables.

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4. Stakeholder & Partner Management

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• Act as the primary finance point of contact for channel partners, distributors, and marketplace account managers.

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• Collaborate with Sales and Business Development teams to resolve payment-related disputes and queries.

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• Liaise with internal departments (Logistics, Commercial, Legal) to address invoice or delivery discrepancies that impact collections.

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• Build and maintain strong working relationships with key accounts to facilitate smooth payment cycles.

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• Attend periodic review meetings with partners and present receivable status updates.

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5. E-Commerce & Q-Commerce Platform Receivables (Good to Have)

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• Manage receivables from e-commerce platforms such as Amazon, Flipkart, Blinkit, Zepto, Swiggy Instamart, BigBasket, and similar.

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• Track marketplace remittance cycles, reconcile platform payouts against sales data, and follow up on pending settlements.

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• Understand platform-specific deduction structures – commissions, return charges, penalty deductions, and promotional recoveries.

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• Maintain MIS and dashboards specific to e-com and q-com receivables for visibility to the leadership team.

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6. Reporting & MIS

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• Prepare and present daily, weekly, and monthly receivable reports including ageing analysis, DSO tracking, and collection forecasts.

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• Maintain dashboards for outstanding receivables across all channels and flag risks proactively.

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• Provide data-backed inputs for cash flow planning and working capital management.

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• Support auditors with receivable schedules, confirmations, and documentation during internal and statutory audits.

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Requirements & Qualifications

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Must-Have

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• 4–5 years of dedicated experience in Accounts Receivable within FMCG, D2C, or consumer goods companies.

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• Prior experience managing receivables from e-commerce and quick-commerce platforms (Amazon, Flipkart, Blinkit, Zepto, Swiggy Instamart, etc.).

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• Strong knowledge of accounting principles, GST compliance, and receivable management best practices.

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• Proficiency in ERP/accounting tools such as Tally, SAP, Zoho Books, or similar platforms.

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• Advanced MS Excel skills – VLOOKUP, pivot tables, data analysis, and MIS reporting.

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• Excellent verbal and written communication skills for engaging with internal and external stakeholders.

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• Demonstrated ability to independently manage the complete AR cycle without supervision.

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• Strong people management and interpersonal skills to work across teams and with external partners.

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• High attention to detail and commitment to accuracy in financial data.

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Good to Have

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• Understanding of marketplace payout structures, commission reconciliation, and platform-specific deduction mechanisms.

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• Experience with automated invoicing or AR automation tools.

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• Background in the food, health, or wellness FMCG segment.

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Education

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• Bachelor’s degree in Commerce, Accounting, Finance, or a related field.

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• M.Com, MBA (Finance), or CA Inter / CMA Inter is a plus