Office Administrator- Entry Level

US College Link is looking for a motivated, organized, and people-oriented Office Administrator to join our growing team in São Paulo, Brazil.

If you enjoy working with people, staying organized, solving day-to-day problems, and creating a welcoming experience for students and families, this could be a great opportunity for you.

Position Details

Role: Office Administrator – Entry Level

Location: São Paulo, Brazil

Work Arrangement: Full-time, On-site

Schedule: Monday–Friday | 9:00 AM–5:00 PM

About US College Link

US College Link supports students and families throughout their U.S. college exploration, application, and transition journey.

We provide personalized guidance, practical resources, and clear communication to help students make informed decisions about their academic futures. Our team works closely with students, families, schools, and community partners in a professional and student-focused environment.

What You’ll Do

As an Office Administrator, you’ll play an important role in keeping our office organized and ensuring students and families receive a professional and welcoming experience.

Your responsibilities will include:

• Welcome and assist students, families, and visitors in a friendly and professional manner.
• Respond to phone, email, and in-person inquiries.
• Schedule appointments and manage office calendars.
• Maintain accurate student records and administrative information.
• Assist with student documentation, forms, and general administrative processes.
• Support student events, information sessions, workshops, and office activities.
• Prepare basic administrative reports, documents, and correspondence.
• Monitor office supplies and coordinate basic office equipment needs.
• Maintain an organized, professional, and welcoming office environment.
• Work with team members to improve administrative processes and student services.
• Provide general administrative support to ensure smooth daily operations.

What We’re Looking For

• Bachelor’s degree in Administration or an equivalent field is required.
• Coursework or education in administration, education, student services, or a related field is a plus.
• Previous administrative, educational, student services, or office experience is preferred.
• Strong organizational and time-management skills.
• Experience with scheduling, record-keeping, and document management.
• Comfortable using Microsoft Office/Google Workspace, email, spreadsheets, and calendar tools.
• Excellent communication and interpersonal skills.
• A patient, helpful, and service-oriented approach.
• Strong attention to detail and the ability to manage multiple priorities.
• Comfortable working with students, families, and a diverse team.

Why Join US College Link?

This is an entry-level opportunity with room to grow.

You’ll gain hands-on experience in office administration, student services, communication, and education support, while working in a professional and collaborative environment.

Employees who demonstrate strong performance may have opportunities to take on greater responsibilities and grow within the organization, based on performance and business needs.

If You’re Someone Who...

✔ Enjoys helping people

✔ Loves staying organized

✔ Communicates confidently and professionally

✔ Pays attention to the little details

✔ Enjoys working with students and families

✔ Wants to build a career in administration or student services

We’d love to hear from you!

Apply today and become part of the US College Link team.

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