Property Administrator

Property Admin – Commercial Property Management

Team: Portfolio, London

Salary: £35,000 – £40,000 per annum, depending on experience

Working hours: 9.00am – 5.30pm

About the Role

I’m currently looking to speak with an organised and motivated Surveying Executive to join a busy Portfolio team in London.

This is a great opportunity for someone with at least one year’s experience in a similar property or surveying role who is looking to build their career within property management and gain broader exposure to client, occupier and portfolio management.

Working closely with a Senior Surveyor, you’ll provide a combination of property management, surveying and administrative support, taking ownership of a selection of properties and helping to ensure they are managed effectively on behalf of clients.

The role offers plenty of variety and will suit someone who is proactive, detail-focused and keen to develop their technical knowledge and take on increasing responsibility.

Key Responsibilities

Property & Client Management

• Provide day-to-day property management and surveying support to the Senior Surveyor and wider team.
• Take ownership of a selection of properties, supporting the effective management of client and occupier requirements.
• Review leases and relevant property documentation and accurately update internal systems and records.
• Respond to occupier and client correspondence, queries and requests for information in a timely and professional manner.
• Attend occupier meetings and assist with ongoing relationship management.
• Carry out site inspections relating to specific works, issues or occupier feedback.
• Authorise and coordinate site works in conjunction with the Senior Surveyor.
• Assist with occupier applications and other property management matters.

Service Charge & Financial Management

• Assist with the preparation of service charge budgets and reconciliations.
• Support monthly and year-end service charge processes.
• Monitor invoices and expenditure and ensure relevant costs are appropriately recorded and reported.
• Maintain oversight of void properties and ensure invoices are correctly managed and issued to clients.
• Assist with void insurance requirements and ensure relevant obligations are met.

Compliance & Administration

• Monitor statutory and internal compliance requirements across the portfolio.
• Ensure insurance inspection works are completed, particularly where responsibility has been passed to occupiers.
• Maintain accurate property management systems and complete relevant lease and property updates.
• Assist with compliance records, documentation and reporting.
• Support the team with general administration, database management and spreadsheet updates.
• Prepare reports, correspondence and other documentation as required.
• Maintain effective document control and ensure information is accurate and up to date.

What I’m Looking For

I’m looking for someone who is organised, proactive and keen to develop a career in property management and surveying.

Ideally, you’ll have:

• At least one year’s experience in a similar property, surveying or property management role.
• An interest in developing your career within property management.
• Good working knowledge of leases and property documentation.
• Strong organisational skills and excellent attention to detail.
• The ability to manage competing priorities and meet deadlines.
• Good numerical skills and confidence working with spreadsheets and financial information.
• Strong written and verbal communication skills.
• The confidence to communicate professionally with clients, occupiers, suppliers and colleagues.
• Good report-writing and document management skills.
• Strong IT skills, including Microsoft Office and Google Workspace.
• Fast and accurate typing skills.
• A proactive approach, with the ability to use initiative and take ownership of tasks.
• A willingness to learn, develop and take on additional responsibility.
• The ability to work collaboratively with colleagues and build positive relationships with internal and external stakeholders.

The Opportunity

This is an excellent opportunity for someone looking to develop their property management and surveying experience within a supportive and varied environment.

You’ll work closely with experienced surveyors, gain exposure to a diverse range of property management responsibilities and have the opportunity to build the technical, client-facing and commercial skills needed to progress your career.

For a confidential discussion, please contact:

Sam Jefferson

07917 042 950

[email protected]

I’m a specialist General Practice property recruiter with over 10 years’ experience. If this role isn’t quite right but you’d like to explore your options, I’d be very happy to have a confidential conversation.