Admin Coordinator - Mobility

Property Administrator - Corporate Services

$60,000–$80,000 (experience-based salary)

Property Administrator | Melbourne-Based | National Corporate Property Portfolio

Grace Corporate Services is looking for an organised, detail-focused Property Administrator to join our Melbourne-based Corporate Services team, supporting the administration of corporate residential leases nationally.

This is a pure administration and coordination role - not a traditional Property Manager position with your own portfolio. It's ideal for someone with residential property management or real estate administration experience who enjoys the property side of the industry but wants to move away from managing a portfolio directly.

Reporting to the Mobility Manager, you'll provide administrative and coordination support across our corporate residential leases, working closely with real estate agents, landlords, suppliers, corporate clients and our internal mobility team. This is a great opportunity to bring your property expertise into a stable, process-driven role with a supportive team.

Your responsibilities will include:

Administering corporate residential leases across Australia, including documentation, renewals, extensions and terminations

Monitoring lease commencement and expiry dates, and ensuring key milestones are actioned

Liaising with real estate agents, property managers, landlords and internal teams

Coordinating rental payments, bonds and other property-related expenses

Assisting with property applications and supporting documentation

Coordinating entry and exit requirements, including vacate processes, final inspections and bond reconciliation

Managing property and lease information within internal systems and databases

Reviewing and processing property-related invoices and documentation

Maintaining accurate, up-to-date records

Supporting reporting for corporate clients and assisting the wider Mobility team with property-related enquiries

You'll be managing property administration across multiple Australian states, so strong organisation and the ability to track a large volume of leases, dates and actions will be essential.

About You

We're particularly interested in candidates with previous experience in property management, real estate or residential leasing, combined with strong administration skills. You'll ideally bring:

Previous experience in property management, real estate administration, leasing or a similar property-focused role

A good understanding of residential leases and property management processes

Strong organisational skills and excellent attention to detail

Strong written and verbal communication skills

The ability to manage multiple properties, deadlines and priorities at once

Confidence working across multiple systems and databases, with intermediate Microsoft Office skills (particularly Outlook, Word and Excel)

A proactive, practical and solutions-focused approach, with the ability to work autonomously as part of a collaborative team

Experience within a real estate agency or property management team would be highly regarded.

Grace has been a trusted name in household moving, commercial project logistics and records management for more than a century. A legacy of the famous Grace Bros retail and home services empire, the business has expanded and evolved to become Australia’s leading service provider of integrated asset moving and information management services for home, corporate and commercial customers.

Grace is the largest relocation logistics and information management operator within Australasia. The wholly owned Grace Group network of fully operational offices and specialist warehousing facilities extends across every Australian state and territory as well as New Zealand.

Grace has been a trusted name in household moving, commercial project logistics and records management for more than a century. A legacy of the famous Grace Bros retail and home services empire, the business has expanded and evolved to become Australia’s leading service provider of integrated asset moving and information management services for home, corporate and commercial customers.

Grace is the largest relocation logistics and information management operator within Australasia. The wholly owned Grace Group network of fully operational offices and specialist warehousing facilities extends across every Australian state and territory as well as New Zealand.

What can I earn as a Property Administrator

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