Accounts Payable Clerk

Accounts Payable Assistant (Contract)

Job Overview

We are seeking an experienced and detail-oriented Accounts Payable Assistant to join our client's team on a minimum 6 month contract. This is a hybrid role, with 3 days per week based in our Moorgate head office.

This is an excellent opportunity for a proactive individual who thrives in a fast-paced environment and is capable of managing high-volume workloads with accuracy and efficiency.

Key Responsibilities

Accounts Payable Operations

• Manage a high-volume Accounts Payable email inbox, ensuring queries and invoices are accurately distributed to the appropriate team members
• Process supplier and subcontractor invoices and credit notes using Basware, including PO, non-PO, and COMM4 invoices
• Perform supplier statement reconciliations to ensure account accuracy
• Support the preparation and upload of payment runs, including MCSS payments
• Ensure supplier's invoices are processed, uploaded to Basware, and completed by end of day Tuesday to meet weekly payment deadlines

Query & Stakeholder Management

• Respond to supplier and internal queries via telephone, email, and face-to-face communication
• Escalate supplier account issues to the Accounts Payable Manager where necessary
• Conduct historical invoice searches using Outlook Online where required

Compliance & Controls

• Carry out CIS checks for subcontractors
• Assist with CIS returns for MCSS in line with regulatory requirements

General Administration

• Open, sort, and distribute incoming finance post
• Provide ad hoc support across the Accounts Payable team as required

Skills & Experience Required

• Minimum of 2 years’ experience within an Accounts Payable function
• Ability to work independently and effectively prioritise workload in a high-volume environment
• Strong attention to detail and high levels of accuracy
• Excellent numerical, excel and analytical skills,
• Strong communication skills with a collaborative, team-oriented mindset
• Experience with invoice processing systems (e.g. Basware) is desirable