Junior Accountant
Nualtis
Job Description
Location: Montreal, QC (St-Laurent area) – 100% On-site
Pay: $25.00 per hour
Status: Full-Time (Minimum 30–40 hours/week)
About Nualtis
Nualtis is a pioneering drug delivery company specializing in the development and manufacturing of oral thin films. We are currently scaling from R&D into commercial-scale production at our state-of-the-art Montreal facility. With 20+ years of expertise and a tight-knit team of 30, we are looking for a proactive individual to keep our headquarters running like clockwork.
The Role
We are looking for a detail-oriented and proactive professional to join our team as a Junior Accountant. In this cross-team role, you will be responsible for managing the full accounts payable cycle, supporting day-to-day office operations, and assisting with supply chain coordination. You will work closely with the Senior Finance Manager and cross-functional teams to ensure smooth financial and operational processes.
Key Responsibilities
1. Accounts Payable
- Own and manage the accounts payable inbox — respond to vendor inquiries, follow up on outstanding items, and ensure timely communication.
- Record invoices accurately and on time in the accounting system, ensuring proper coding and approvals.
- Monitor upcoming invoice due dates and schedule payments to avoid late fees or disruptions.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Maintain organized and up-to-date AP records and filing systems
- Review and process employee expense reports, ensuring all submissions are accurate, properly coded, and supported by appropriate documentation (receipts, approvals, etc.).
2. Finance Support and Strategic Projects (development opportunity)
- Provide day-to-day support to the Senior Finance Manager, including preparing reports, gathering data, and assisting with financial analysis.
- Assist with month-end and year-end close processes, including AP accruals and aging reports.
- Contribute to strategic finance and operations projects.
- Identify opportunities to improve processes and increase efficiency within AP and office operations.
3. Office & Culture Management
- Act as the first point of contact for visitors and dispatch incoming calls, mail and packages.
- Coordinate company events and monthly All-hands lunches, birthdays, and onboarding to maintain our positive, ambitious culture.
- Manage executive travel, research accommodations, and handle filing/scanning/mailings.
- Keep the kitchen and office fully stocked; run local errands using your own vehicle.
4. Supply Chain Support
- Serve as the main point of contact for vendor communications — build and maintain strong vendor relationships.
- Request and compare quotes from vendors to ensure competitive pricing and value.
- Coordinate import logistics of production materials from North America, Europe and Asia.
- Conduct vendor research to identify new suppliers, evaluate options, and support sourcing decisions.
- Follow up on outstanding POs to confirm delivery timelines and resolve any issues.
Requirements
- Education: College diploma or Bachelor’s degree (Business, Science, HR or other related field).
- Language: Professional proficiency in French and English (written and spoken) is required for vendor and team communication.
- Tech Savvy: Proficient in MS Office. Experience using LLMs (Claude, Gemini) to increase productivity is a major asset. Experience with Oracle NetSuite is a plus.
- Mindset: An "ownership mindset." You don't just see a mess; you clean it. You don't just see a delay; you solve it.
Why Join Us?
- Be a key player in a scaling pharmaceutical company.
- Fast-paced, entrepreneurial environment where your impact is visible every day.
- Core hours starting at 8:30 AM with a stable, 5-day-on-site schedule.