Admin and Operations Coordinator
L.A. Bayside Doors and Gates
Job Description
L.A. Bayside Doors and Gates – Balaclava VIC
Administrative & Operations Coordinator
L.A. Bayside Garage Doors and Gates – Balaclava, Melbourne VIC
Full-time | $60,000 – $68,000 + Super
About Us
L.A. Bayside Garage Doors & Gates is a family-owned business with a strong reputation across our local and surrounding communities. We pride ourselves on delivering high-quality service while maintaining a supportive, team-oriented workplace.
We're looking to bring on a new team member to support both our administrative and operational functions.
The Role
We are seeking a highly organised Administrative/Operations Coordinator to help keep our office and field operations running smoothly.
This role is ideal for an individual who enjoys a fast-paced environment, take ownership of their work and enjoy being part of a team environment.
Key Responsibilities
- Manage and respond to email enquiries promptly
- Answer and direct incoming phone calls professionally
- Prepare and issue invoices and quotes accurately
- Create, maintain and update job cards
- Schedule jobs for technicians and delegate jobs to contractors
- Technician route planning and daily job coordination
- Placing and unpacking stock orders whilst managing accurate stock systems
- Maintaining a tidy store-room and workplace
- Liaise with suppliers, customers, contractors, technicians and team
- Follow general standards and operating procedures
- Provide general administrative support as required
About You
You are organised, proactive, and take pride in keeping things running efficiently. You're comfortable working as part of a team, you handle pressure without losing attention to detail, and are receptive to constructive feedback.
You will bring:
- Minimum 2 years' experience in administration and/or operations. A strong preference will be given to candidates with service-based industry experience
- Strong Microsoft Office skills (Excel, Word, Outlook)
- Excellent organisational and multitasking ability
- Clear and professional communication skills
- High attention to detail and problem-solving mindset
Why Join Us?
- Competitive salary (paid weekly)
- Stable, consistent working hours
- Supportive and down-to-earth team environment
- Opportunity for growth, in a steady and established business
Working Hours
- Monday – Thursday: 9:00am – 5:00pm
- Friday: 9:00am – 4:00pm