Talent Coordination Executive

We are seeking a highly organised and proactive Talent Coordination Executive to support a busy and fast-paced senior recruitment team. This is a varied role that combines candidate sourcing, recruitment coordination (from candidate screening to interview prep & feedback), CRM management, and administrative support across multiple recruitment assignments. The successful candidate will play a key role in ensuring a seamless experience for both candidates and clients while supporting consultants in delivering high-quality recruitment campaigns.

Key Responsibilities

Recruitment Administration

• Support consultants with the administration of live recruitment assignments.
• Prepare candidate profiles, interview packs, and client documentation.
• Manage candidate records and maintain accurate recruitment files.
• Assist with offer management and onboarding administration where required.

Candidate Sourcing & Talent Mapping

• Conduct candidate searches across LinkedIn, internal databases, job boards, and other sourcing channels.
• Identify and engage potential candidates for current and future opportunities.
• Build and maintain talent pipelines across key disciplines.

Interview Coordination

• Schedule interviews between candidates and clients.
• Manage interview diaries and coordinate availability across multiple stakeholders.
• Prepare candidates for interviews and ensure all relevant information is communicated in a timely manner.
• Collect interview feedback and update systems accordingly.

CRM & Database Management

• Maintain and update candidate and client records within the CRM system.
• Ensure all recruitment activity is accurately recorded and compliant with internal processes.
• Support database cleansing, reporting, and talent pool management initiatives.
• Assist with generating recruitment reports and market insights for clients when required.

Team & Business Support

• Support consultants with market mapping and research projects.
• Assist with job advert creation and posting across multiple platforms.
• Contribute to improving recruitment processes and operational efficiencies.
• Provide general administrative support to the wider team.

Skills & Experience

We are looking for someone who enjoys working in a busy environment, takes pride in delivering exceptional service, and has a genuine interest in people and recruitment.

• 2-3 years’ experience in similar role
• Previous administration, recruitment coordination, customer service, or office support experience.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Confident using CRM systems, Microsoft Office, and online platforms.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• A proactive, positive, and team-oriented approach.
• Hybrid and flexible working options.
• Career development and progression opportunities.
• Exposure to senior-level recruitment projects and clients.
• Collaborative and supportive team environment.
• Ongoing training and professional development.

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