Administrative Officer

Job Description

Position: Administrative Officer

Location: Mohali, Punjab (In-person job)

About Us

Gian Jyoti Global School, established in 1974, is a premier CBSE-affiliated institution with a proud legacy of over 52 years in delivering quality education. We are seeking an Administrative Officer who will be responsible for overseeing and coordinating all Non-Academic operational domains of the school.

Role Overview

This position plays a pivotal role in ensuring smooth day-to-day functioning and maintaining high standards of facilities and services.

Key Responsibilities

1. General Administration & Coordination

• Supervise and coordinate the functioning of all non-academic departments.
• Act as the primary point of contact between the Principal and operational staff.
• Ensure timely reporting, compliance, and smooth implementation of policies across departments.

2. Departmental Oversight

• Accounts: Monitor fee collection, vendor payments, budgeting, and compliance in coordination with the Finance Team.
• Estate Management: Ensure proper upkeep, maintenance, and safety of school infrastructure and assets.
• Transport Management: Oversee safe and efficient transport services, including fleet maintenance and route planning.
• Horticulture: Supervise landscaping and upkeep of green areas to ensure a healthy and aesthetic campus environment.
• Drinking Water Arrangements: Ensure availability of clean, safe drinking water at all times.
• Hygiene & Housekeeping: Maintain cleanliness, sanitation, and waste management across the campus.
• Parents Interaction: Support non-academic parent queries and coordinate feedback mechanisms.
• ERP Management: Monitor and ensure efficient usage of school ERP systems for smooth operations.
• Hospitality: Oversee arrangements for school events, meetings, and visitor hospitality.
• Security: Ensure robust security measures, including staff deployment, safety protocols, and compliance with safety norms.
• Infirmary: Supervise health and medical facilities for students and staff; coordinate with medical staff for emergencies.
• Procurement: Manage vendor relations, purchasing processes, and timely availability of supplies within budget guidelines.
• Support Services: Coordinate additional support functions as required for the smooth running of the school.

3. Compliance & Reporting

• Ensure adherence to all statutory, legal, and safety regulations applicable to school operations.
• Maintain effective record-keeping for audits, inspections, and internal reviews.
• Lead, motivate, and supervise non-academic staff across departments
• Conduct regular training and performance reviews for operational teams.

Qualification & Skills

• Graduate/Postgraduate in Business Administration, Management, or a related field.
• Minimum 7–10 years of experience in administration/operations, preferably in an educational institution or service sector.

Interested candidates can share their resumes along with a cover letter at