Event Coordinator

Events & Reservations Coordinator

London HYBRID (2 days at home)

Hours: Monday to Friday, 8:30am–4:30pm

Events & Reservations Coordinator in London at a leading international professional services organisation who are seeking a candidate who has preferably used either EMS or Condeco / Eptura (or any room booking software)

A leading London law firm is looking for an Events Coordinator to support the planning and delivery of its internal events programme.

Working closely with teams across the firm, you will coordinate a varied calendar of employee events, including seminars, training sessions, networking events, town halls, social events and firm-wide celebrations. This is an in-house position with no external client event responsibility.

Responsibilities

Coordinating internal events from initial brief through to delivery

Managing event schedules, guest lists, invitations and attendee communications

Booking meeting rooms and internal event spaces

Liaising with catering, AV, facilities, security and reception teams

Arranging room layouts, refreshments, equipment and event materials

Supporting town halls, training sessions, networking events and staff celebrations

Preparing event timelines, checklists and briefing documents

Attending events to oversee set-up, delivery and breakdown

Managing internal event enquiries and responding to last-minute changes

Monitoring event costs and processing invoices and purchase orders

Gathering feedback and maintaining accurate event records

Supporting the wider marketing and business services teams when required

Requirements

Previous events, helpdesk or reservations experience

Strong organisational and administration skills

Confident managing several events and deadlines at once

Excellent written and verbal communication

Professional and comfortable dealing with senior stakeholders

Careful attention to detail

Good working knowledge of Microsoft Office and event or room-booking systems

Flexible approach, including occasional early mornings or evenings for events

Please google "receptionist needed" for all our roles