Marketing Admin Coordinator

Maven Collective Marketing, an award-winning digital strategy and partner marketing firm, is looking for a highly organized, proactive, and digitally savvy Marketing Admin Coordinator (Full-Time) to support our team.

You’ll sit at the intersection of digital marketing campaign execution, content, social, operations, events, project coordination, gaining hands‑on experience that will accelerate your career in B2B marketing.

If you’re detail‑obsessed, curious, and eager to learn how businesses grow, this role is for you.

This role is flexible, with a hybrid schedule.

Please note: Only candidates that are available to work in-person in the Greater Vancouver area will be considered for this role.

WHY THIS ROLE IS DIFFERENT:

This is a career‑launch opportunity where you’ll gain direct exposure to:

• Executive-level operations and marketing coordination
• Social, content, campaign execution
• Event planning and partner marketing initiatives
• B2B digital marketing strategy and hands‑on delivery
• Business development, outreach, and pipeline growth

You won’t just “support”; you’ll contribute to growth.

RESPONSIBILITIES:

Campaign Content & Creative Execution

• Support execution of digital marketing campaigns across social, email, web, and events
• Contribute to content marketing initiatives, including blogs, newsletters, website updates, and social posts
• Draft and edit social media posts, email communications, and marketing copy
• Manage content calendars, scheduling, and publishing across platforms (e.g. LinkedIn, Instagram, Bluesky, YouTube, etc.)
• Support campaign setup, QA, and scheduling across platforms
• Assist in tracking campaign performance, reporting, and insights
• Contribute to SEO, social, and email marketing execution
• Create and format presentations, reports, and marketing assets (e.g. PowerPoint, Canva)

Events, Projects & Coordination

• Support planning and execution of virtual and in‑person events, including logistics and follow‑ups
• Coordinate project timelines, tasks, and deliverables
• Maintain organization across SharePoint, Teams, and internal systems to support team efficiency
• Support internal projects, documentation, and process improvements
• Contribute to cross‑functional coordination to ensure projects move forward on schedule

CRM, Data & Systems

• Maintain and update HubSpot CRM, ensuring accurate and complete contact data
• Manage campaign lists, contacts, and segmentation to support marketing initiatives
• Assist in preparing reports, analyzing data, and conducting research to inform decisions

Business Development & Executive Support

• Conduct prospect research and support outreach coordination across email and LinkedIn
• Manage executive inboxes and calendars, including prioritization, scheduling, and follow‑ups
• Draft and edit professional communications, presentations, and documents
• Support day‑to‑day administrative operations to ensure smooth execution of activities
• Handle sensitive information with discretion and professionalism

WHAT WE'RE LOOKING FOR:

We're not expecting you to arrive knowing everything — we're looking for someone curious, detail‑oriented, and eager to grow. You might be a recent grad, a marketing student, or someone with transferable skills from another field. What matters most is your attitude and your attention to detail.

• Post-secondary education in marketing, business, communications, or a related field — or equivalent hands‑on experience.
• Passion for digital marketing and genuine curiosity about the B2B and tech landscape.
• Excellent organizational and time management skills with the ability to multitask and prioritize.
• Strong written and verbal communication skills — you can draft a crisp, professional email without a template.
• Experience in Microsoft 365 suite (Outlook, Excel, Word, PowerPoint, Teams, SharePoint, OneNote, etc.) is required.
• Experience with B2B social media campaigns (e.g. LinkedIn, Instagram, Bluesky, YouTube, Threads, Facebook) is desired.
• Knowledge of SEO and SEM, content marketing is an asset.
• Knowledge of or experience with CMS (e.g. WordPress, Webflow, Hubspot), MAS (e.g. Hubspot, Pardot, Marketo, ActiveCampaign, ClickDimensions, Dynamics Marketing), and CRM (e.g. Dynamics Sales, Hubspot CRM, Salesforce) systems is an asset.
• Excellent written, verbal, and collaboration skills, native or professional English required.
• Excellent interpersonal skills and ability to engage a cross‑functional team.
• Flexible and adaptable in a fast‑moving, entrepreneurial environment.
• Professional demeanor with the judgment to handle sensitive information responsibly.

YOU’LL THRIVE IN THIS ROLE IF YOU ARE:

• Highly organized and detail‑oriented
• A strong written communicator with a professional tone
• Proactive and resourceful—you take initiative
• Curious and eager to learn new tools and systems
• Interested in marketing, business growth, and client relationships
• Comfortable working in a fast‑paced, ever‑changing environment

WHAT SUCCESS LOOKS LIKE (FIRST 90 DAYS)

• Campaigns and content are executed on time, on brand, and with strong attention to detail
• Social and email communications are consistent, accurate, and engaging
• Events are well‑coordinated with strong execution and follow‑up
• Executive inboxes are organized, prioritized, and proactively managed
• Calendar conflicts are minimized and time is optimized
• Email and LinkedIn communications are handled promptly and professionally
• CRM data is accurate, organized, and up to date
• Research and outreach efforts contribute to active business development initiatives
• Executives feel supported, prepared, and efficient

COMPENSATION

The annual total compensation package for this role ranges from 48,000 to 58,000 CAD. This comprehensive package includes a competitive base salary, performance‑based bonuses, and robust benefits plans. Our benefits encompass healthcare spending accounts, group retirement savings plans with matching contributions, office spending account, and paid time off, ensuring our employees are well‑supported both professionally and personally.

Additionally, we offer opportunities for professional development and career growth, reflecting our commitment to investing in our team’s future.

WHAT YOU'LL GET:

• Flexible schedule and hybrid (remote) work environment.
• Mentorship from an award‑winning team of business, strategy, and marketing experts.
• Hands‑on exposure to the Microsoft Partner ecosystem and cutting‑edge marketing tools.
• Healthcare Spending Account & Wellness benefits
• Group RRSP with monthly company contribution matching
• Office Spending Account for hardware and peripherals
• Employee Well‑Being and Mental Health/Women's Health Services

WHO IS MAVEN COLLECTIVE MARKETING:

Maven Collective Marketing is a high‑performance, high‑impact marketing agency, recognized as the 2025 Top Agency of the Year (PRDaily), 2025 Microsoft Advertising Growth Partner of the Year, 2024 Top TechBeheMoth Digital Strategy Firm for Canada, 2024 GoodFirms Best Company to Work With and 2023 B2B Agency of the Year (Ragan). Since 2012, our agency has delivered impactful results through branding, SEO, content development, website design, and more.

We happily support our employees with many extended benefits and perks to support work‑life balance including remote working, mental health benefits, healthcare/wellness spending accounts and generous paid vacation/holidays + bonus days off throughout the year.

At Maven Collective, we are continuously building an inclusive culture and support employees from different backgrounds. Everyone has their own unique talents. We believe that unchecked biases disproportionately impact the most marginalized people in society—including but not limited to BIPOC, LGBTQ2S+ people, immigrants, and people with disabilities.

We strongly encourage applications from people with these identities or other marginalized communities because we believe that without you, we are all less. We'll give you the opportunity to share your unique talents with us to make our team stronger.

Our award‑winning services encompass a wide range of digital marketing strategies, including branding, SEO, content development, website design/development, event marketing, paid advertising, etc. Plus, Microsoft Partner Marketing services including Commercial Marketplace listings, Co‑Sell Ready listings, Partner Solutions Adoption Gallery listings, Partner profiles, and innovative MS Partner Digital Self‑Audit packages.

We're committed to delivering measurable results and exceeding expectations. Our entrepreneurial mindset means we work hard while working collaboratively and creatively to achieve wins for our clients and for our team!

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