Manager, Financial and Admin Operations

Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.

Manager, Financial and Admin Operations

Requisition ID: 11611 Hours Per Week: 35

Position: Existing FTE: 1

Department: Financial and Business Operations No Months Per Year: 12

Position Status: Permanent Employee Group: OOS

Rate of Pay: $118, 600 - $148, 200

Posting Closing Date: 8/7/26

The Manager, Financial and Administrative Operations is responsible for the accurate and timely financial reporting of the Facility Services department, in compliance with Public Sector Accounting Standards (PSAS), and ensuring effective budget management. The manager provides fiscal oversight, develops and implements financial controls, supports the multi-million-dollar capital project portfolio, and leads a team of six staff members. By aligning financial operations with organizational goals, this role contributes to the overall efficiency and effectiveness of the department.

The Manager participates in the Facility Services’ department’s management team and contributes to short and long-term strategic planning activities that align with Division goals and objectives.

Responsibilities & Activities

• Oversee the department’s preparation of monthly, periodic, and annual financial operations to align with accounting standards and Division requirements.
• Review and approve various journal entries, accounts receivable, accounts payable, job costing data, government grant required reporting, and general day-to-day accounting operations to maintain accuracy of the general ledger.
• Analyze financial data to compile consolidated reports and working papers to advise internal and external stakeholders.
• Develop the department’s annual budget, monitor financial performance, and provide financial information, forecasting and analysis to help guide decision-making and set strategy.
• Ensure compliance with Division policies and procedures, government regulations, and Collective Agreements by performing regular analysis and review of financial data to maintain the integrity of financial reporting mechanisms.
• Provide financial expertise and make recommendations to management on the development and execution of financial strategies.
• Review and provide guidance on the financial reporting of the Division’s capital project portfolio.
• Contribute as part of the department’s management team and provide input into short-term and long-term strategic initiatives.

Financial Controls & Department Processes (30%)

• Assess the adequacy and appropriateness of internal processes and recommend improvements to comply with best practices and mitigate risk.
• Perform regular analysis and review of financial data to ensure completeness and accuracy.
• Continuously monitor and review operational processes to identify internal control weaknesses, develop safeguards, and implement corrective actions.
• Prepare detailed analyses and ad-hoc information for presentation to relevant managers and the department’s senior leadership to contribute to issue resolution.
• Participate and support the implementation of policies, procedures, and controls to address recommendations from Financial Services and external auditors.

Manage Administrative Operations (20%)

• Supervise a team of six staff members while providing mentorship, leadership, advice, and training on financial requirements and processes.
• Ensure administrative compliance with Division policies and procedures and Collective Agreements for the department.
• Liaise with other Division departments and act as a central point of contact regarding Facility Services’ financial and administrative operations.
• Ensure departmental administrative records are adequately stored and kept confidential.
• Identify issues and recommend solutions as they arise.
• Support the Director, Facility Services with departmental administrative matters.

Knowledge

KNOWLEDGE, SKILLS, & COMPETENCIES

• Professional accounting designation (Chartered Professional Accountant or equivalent) is required.
• Bachelor’s degree in Commerce, Business Administration, or a related field.
• Understanding of Public Sector Accounting Standards (PSAS) and accounting principles.
• Advanced knowledge of budgeting, financial administration, forecasting, and costing theories, techniques, and processes.
• Advanced knowledge of internal controls, compliance, and regular assessment and analysis
• Familiarity with complex financial statements, notes, and working papers preparation.
• Knowledge of human resource policies, procedures, collective agreements, and performance management practices.
• Awareness of Alberta Education and Alberta Infrastructure policies, procedures, and regulations related to capital projects.
• General knowledge of the Division’s operations and business and general understanding of the Division’s mission and vision in a faith-based environment
• Knowledge of records management principles, the Protection of Privacy Act (POPA), and the Access to Information Act (ATIA)
• Knowledge of workplace safety and awareness of Occupational Health and Safety regulations
• Knowledge and alignment with the Division's administrative procedures

Skills

• Technological proficiency in using financial software, data analytics tools, and other relevant technology.
• Advanced analytical skills for detailed financial analysis.
• Strong verbal and written communication skills.
• Effective presentation skills to communicate complex financial information to varied audiences.
• Strong organizational and time management skills to manage multiple tasks and balance priorities.
• Advanced research and problem-solving skills to collect, analyze, and report on financial data.
• Strong leadership and supervisory skills with the ability to coach, mentor, and train staff.

Competencies

• Continuously seek innovative and creative ways to improve work performance, anticipate and respond to change, and challenge the status quo.
• Act with integrity, seek personal growth opportunities, and develop a personal vision of leadership based on core values and principles.
• Build emotional resilience, seek feedback, and develop soft skills to positively impact others' performance and foster a collaborative environment.
• Develop effective, cooperative relationships, actively listen to diverse viewpoints, and treat people with fairness and respect to create a supportive and inclusive work environment.
• Make decisions based on future trends, inspire a compelling vision, and align actions with organizational mission and values to drive continuous growth and improvement.
• Adaptability to changing environments and the ability to manage stress effectively.
• Problem-solving skills to address and resolve complex financial, process, and administrative related issues.
• Ability to influence and negotiate to achieve desired outcomes and foster collaboration.

What We Offer

• Make a real difference: Your expertise directly impacts the success of the division’s administrators, teachers, students, and parents.
• Be part of a dynamic team: Be part of a collaborative team that works with many diverse groups and builds meaningful connections.
• Continuous learning: Embrace new technologies and challenges, growing your technical skillset through provided training opportunities.
• 100% employer-paid benefits, including: Health, Vision, and Dental.
• A Health/Wellness Spending Account.
• EFAP – Employee and Family Assistance Program.
• Paid Time Off, including vacation time, personal days, and Christmas break.
• Additional Paid Time Off (PTO) – Personal Days.
• 7-hour workdays, 35 hours per week for a 1.0 FTE.
• Competitive salary and pension

Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.

As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.

Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.

Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.

Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.

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