Asst. Manager / Manager - HR & Admin

Key Responsibilities A. Manpower Planning & Recruitment • Execute manpower deployment as per the approved Man Machine Ratio (MMR) and manpower budget. • Coordinate with Zonal Managers – P&A and factory HR teams to monitor manpower requirements and vacancies. • Ensure timely recruitment to avoid production loss due to manpower shortages. • Monitor recruitment activities and ensure pre-employment tests are conducted effectively. • Ensure selection of suitable candidates as per approved recruitment procedures. • Coordinate with Training Department and factory HR teams to ensure all new employees undergo induction and orientation programmes. • Verify recruitment documents received from factory HR teams as per the prescribed checklist. • Coordinate with Corporate HR for timely issuance of Offer Letters after necessary verification. • Maintain recruitment reports, vacancy status, and joining trackers. B.

Employee Records & HR Administration • Ensure all employee personal files are complete and updated with statutory and employment-related documents. • Monitor employee documentation including educational certificates, experience letters, salary records, bank details, employment verification forms, and statutory declarations. • Ensure proper maintenance of employee records in both physical and HRMS formats. • Monitor employee onboarding and documentation compliance. C. Payroll Coordination • Verify attendance records through HRMS and coordinate with payroll for salary processing. • Ensure attendance, leave records, overtime, loans, advances, statutory deductions, and other payroll inputs are accurately verified before payroll processing. • Randomly verify payroll calculations, deductions, and salary sheets before submission to Payroll Department. • Coordinate with Payroll, Accounts, MIS, and Audit departments for smooth payroll processing. • Ensure salaries are processed and disbursed within the scheduled timelines. • Monitor Personnel Officers during payroll activities and resolve payroll-related discrepancies. • Coordinate preparation and disbursement of Annual Bonus. • Monitor Full & Final Settlement processing for resigned, retired, deceased, and terminated employees. • Ensure retirement intimations are issued and settlements completed within timelines.

D. Statutory Compliance • Ensure timely registration of ESI and EPF for all eligible new employees. • Coordinate timely remittance of ESI, EPF, PT, TDS, Labour Welfare Fund, LIC, Income Tax, and other statutory contributions. • Maintain statutory records and ensure compliance with applicable labour laws. • Coordinate statutory audits and ensure records are readily available. • Ensure compliance with customer audit requirements and statutory inspections. E.

Factory Administration • Coordinate renewal of all statutory licenses and registrations, including: o Factory Licence o Factory Plan Approval o Trade Licence o Pollution Control Board Approvals o Fire Safety Certificates o Hygiene Certificates o Building Stability Certificates o Any other statutory approvals applicable to factory operations. • Monitor renewal of lease agreements, canteen contracts, security contracts, and other service agreements. • Ensure timely submission of statutory monthly, quarterly, half-yearly, and annual returns under applicable labour legislations. F. Employee Separation Management • Coordinate employee exit formalities including: o Resignation acceptance process o Exit clearance o Full & Final Settlement o Leave encashment o Bonus o Gratuity o Statutory settlements • Coordinate settlement of dues for retired employees and deceased employees in accordance with company policies and statutory provisions.

G. Employee Relations • Coordinate with factory HR teams to resolve employee grievances promptly. • Support industrial relations initiatives and maintain harmonious employee relations. • Assist in handling employee disciplinary matters as guided by the DGM – HR & Admin. • Maintain effective communication with factory management and employees. Requirements Skills Required: - Excellent communication skills - Recruitment procedure - Knowledge about labour laws - Knowledge about payroll process - Admin related work