Manager, Facilities & Administrative Services

The opportunity: The College of Nursing is seeking a highly organized and proactive Manager, Facilities and Administrative Services to lead the day-to-day operational, facilities, and administrative functions of the College. Reporting to the Director, Operations & Administration, the Manager is responsible for coordinating facilities and space planning initiatives, renovations, maintenance and service requests, furniture and equipment planning, workplace moves, operational purchasing, and administrative service delivery. The role provides leadership and supervision to the administrative support team while working closely with faculty, staff, students, and central University departments to ensure a safe, functional, and efficient environment that supports teaching, learning, research, and service activities.

The successful candidate will be a practical problem-solver with strong organizational, project management, and relationship-building skills. They will be comfortable balancing strategic priorities with hands‑on operational coordination, identifying process improvements, managing competing demands, and exercising sound judgment in a dynamic environment. Experience in facilities, operations, administrative services, project coordination, or institutional environments will be considered an asset.

Qualifications and Experience: University degree or college diploma in Business Administration, Public Administration, Operations Management, Facilities Management, Project Management, or a related field is preferred. An equivalent combination of education, training, and progressively responsible operational or administrative experience may be considered. Training or coursework related to operational management, facilities coordination, procurement, organizational systems, project coordination, or workplace safety is considered an asset.

Minimum 5–7 years of progressively responsible experience in operational, administrative, facilities, or service coordination roles within a complex organizational environment is required. Demonstrated experience coordinating administrative operations, operational workflows, facilities-related activities, or service delivery functions is required. Experience hiring, supervising, coaching, and evaluating staff is required.

Experience addressing employee relations issues, attendance management, and performance concerns is required. Experience participating in recruitment, workforce planning, and organizational design activities is required. Experience supervising administrative or operational support staff, including assigning work, monitoring workloads, and supporting staff development is required.

Experience coordinating operational logistics, organizational systems, inventories, supplies, storage areas, or shared resources is required. Experience supporting facilities-related activities including office moves, workplace setups, space coordination, furniture placement, or infrastructure-related activities is required. Experience reviewing operational requests and identifying practical, organized, and resource-conscious solutions is required.

Experience coordinating procurement activities, reviewing expenditures, and exercising financial or purchasing authority within established operational or institutional guidelines is required. Experience coordinating operational projects, workflow improvements, or administrative process enhancements is required. Experience working within a large public-sector, healthcare, or post-secondary environment is considered an asset.

Familiarity with University of Manitoba administrative systems, procurement procedures, and operational policies is considered an asset. Exceptional organizational skills and attention to detail with the ability to identify inconsistencies, maintain accurate and well-structured administrative systems and documentation, and support organized, functional, and professionally maintained workplace environments required. Demonstrated supervisory skills including assigning work, monitoring workloads, and supporting staff performance and development required.

Strong problem-solving skills with the ability to assess operational issues and identify practical, organized, and resource-conscious solutions required. Demonstrated ability to maintain organized, functional, and efficient operational environments, systems, and workflows is required. Ability to assess facilities, furniture, equipment, storage, supply, and technology-related requests and determine appropriate operational solutions is required.

Ability to coordinate facilities-related activities including operational setups, office moves, space organization, and shared resource management is required. Strong interpersonal and communication skills with the ability to work effectively with academic leadership, administrative staff, vendors, and central University units is required. Ability to interpret and apply institutional policies, procedures, and operational guidelines is required.

Ability to exercise sound judgment, discretion, and initiative in addressing operational and administrative matters is required. Ability to work effectively within both administrative and hands‑on operational environments is required. Ability to maintain confidentiality and professionalism when working with sensitive information is required.

Satisfactory work record, including satisfactory attendance and punctuality, is required. Benefits: Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes: Comprehensive group benefits and pension plan.

Competitive vacation time. Employee and Family Assistance Program. A full spectrum of professional development opportunities.

Apply today through the University of Manitoba’s recruitment site, UM Careers: https://viprecprod.ad.umanitoba.ca/DEFAULT.ASPX?REQ_ID=46997 Closing Date: July 10, 2026 Applications will only be accepted if you apply on UM Careers. The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities). If you require accommodation supports during the recruitment process, please contact [email protected] or 204‑474‑7195.

Please note this contact information is for accommodation reasons only. Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process. #J-18808-Ljbffr