Senior Management Analyst, Analytics and Research IT

Senior Management Analyst – UW Medicine IT Services This role provides high‑level program and operational management support to the Analytics and Research Information Technology programs by planning, coordinating, and directing administrative programs and special projects to achieve departmental and team goals. Work Schedule 100% FTE – 40 hours per week Day Shift – Core hours 08:00 – 17:00 (PST), Monday‑Friday Position Highlights Hybrid opportunity 15 days of vacation in the first year; 12 days of sick time, 1 personal holiday, and 11 paid holidays each year 100% matching, 100% immediately vesting 403(b) Responsibilities Providing programmatic, operational, and analytical management expertise, advice, and hands‑on support to the team Managing calendars, scheduling, and supporting executive‑level meetings Coordinating travel Coordinating, analyzing, and administering multiple million‑dollar budgets, including tracking and managing budget requests and expenditures, software licensing, budget analysis/forecasting, and managing reimbursements through the ITS process Planning, coordinating, and developing meetings and keeping contents of meetings focused, including executive level meetings Measuring team performance and determining key performance indicators and team performance reporting Processing, tracking, and maintaining records of key deliverables such as policies, guidelines, processes, department reports, finance reports with analysis Tracking and providing analysis of planned and unplanned budget expenditures and committee materials Providing team leaders with recommendations and consultation to develop and implement methods for improving any and all aspects of the team Coordinating cross‑team strategic and programmatic efforts Developing content for internal and external communications, managing distribution through appropriate department channels (email, SharePoint, Mailman, Teams), and managing the team intranet site(s) Managing the creation of ITS web pages (customer‑facing and internal), content development and ongoing maintenance Collaborating with Senior Leaders to identify process gaps and improve established operational processes Developing, refining, and establishing new policies and procedures regarding best business practices, workflow, office policies, operational management, onboarding, budget submission, user access management, Help Desk routing, and Knowledge Based Document creation Extremely knowledgeable on and provides guidance to team on department‑specific and UW Medicine policies and procedures Managing contractor/vendor relationships, including review of invoices and purchase orders, developing statements of work, and tracking planned budget expenditures Coordinating the development of presentation materials for departmental level efforts and programs given to UW Medicine Directors and Executive Sponsors Providing recommendations to leadership, supporting governance activities, and identifying process improvement opportunities Managing and mentoring 1‑2 student employees Requirements Bachelor’s degree in Business Administration, Information Technology, or related field, or equivalent education and/or experience 5+ years’ administrative experience in a complex matrix organization involving the support of senior executives and the management of various operational activities while demonstrating the following: Strong, applied analytical skills and ability to mentor interns and/or other team members Exemplary experience writing, proofing, and editing for grammar, accuracy, and clarity Exemplary communication skills in person, over the phone, and in writing Strong, applied experience independently creating, documenting, and managing various operational support processes for a team Demonstrated experience independently managing and optimizing a workflow Evidence of the practice of a high‑level of personal and professional ethical behavior, and the ability to educate others in general security standards Exemplary standards of adhering to departmental standards of confidentiality Strong applied experience managing multiple complex activities and assigning work to others Strong, applied financial experience including managing budgets and guiding others through fundamental budget practices and principals Advanced computer skills, including Word, Access, Excel, and Power Point Familiarity with database applications Ability to influence others without the benefit of authority Ability to work independently, problem solve, take initiative, set priorities, and handle multiple tasks efficiently, effectively, and in a timely manner Demonstrated success interacting with diverse groups in a collaborative team environment Ability to achieve goals under tight deadlines Ability to know when to draw on team resources to achieve department/team goals Compensation and Benefits Pay Range Minimum: $74,352.00 annual Pay Range Maximum: $100,584.00 annual Other Compensation: – Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular?: This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable Equal Opportunity & Other Legal Statements The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206‑543‑6450 or [email protected]. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information. #J-18808-Ljbffr