Assistant Workplace Manager

A highly regarded global investment firm is seeking an experienced Assistant Workplace Manager to join its Workplace team. Reporting to the Workplace Manager, you will play a key role in delivering an exceptional workplace experience while supporting the smooth day-to-day operation of the office. Working closely with internal stakeholders, external vendors, and building management, you will help create a safe, efficient, and engaging environment for employees and visitors.

Key Responsibilities Support the day-to-day management of the workplace, ensuring the office operates efficiently while maintaining exceptional standards across facilities, reception services, amenities, and employee support. Act as a key point of contact for workplace-related enquiries, providing a responsive and high-quality service to employees and visitors. Coordinate onboarding and offboarding processes, ensuring a seamless employee experience.

Support employee engagement initiatives, wellbeing programmes, and internal events that foster a positive and collaborative workplace culture. Build and maintain strong relationships with building management and external service providers, ensuring all workplace services are delivered to a high standard. Coordinate maintenance requests, workplace projects, office improvements, and refurbishment activities, ensuring work is completed on time and within budget.

Assist with space planning, workplace utilisation, office moves, and the maintenance of accurate workplace data and reporting. Support health and safety initiatives, access control, emergency preparedness, and compliance with workplace policies and procedures. Identify opportunities to improve workplace processes, enhance operational efficiency, and contribute to continuous improvement initiatives.

Requirements Minimum of 5 years' experience within Workplace, Facilities Management, Office Management, or Corporate Services. Experience working in a corporate or professional services environment; financial services experience would be advantageous. Proficiency with workplace systems and technologies, including ServiceNow, SharePoint, Slack, Microsoft Excel, access control systems, and other facilities management platforms.

Strong organisational and project coordination skills with the ability to manage multiple priorities. Excellent communication and stakeholder management skills, with a proactive, service-oriented approach. Bachelor's degree or equivalent higher education qualification.