Office Manager

Job Description Job Description Our business is hiring an office manager to join our growing team. We’re looking to invest in a candidate who is interested in team leadership, upward mobility, and the opportunity to work in a fast-paced, high-energy work environment. You’ll be in charge of our administrative staff, oversee day-to-day operations, and ensure our business is running smoothly. If you’re a systems thinker with a passion for building the best team, start your application today! Compensation: $60,000+ based on experience Responsibilities: Facilitate office policies and procedures, ensuring they meet our organization’s standards Perform additional human resources and office administration duties as needed Manage office’s secretarial duties including leading day-to-day operations and overseeing administrative assistants Liaise with customers, service providers, vendors, and contractors, acting as the main line of communication Ensure office systems are efficient and effective including filing systems, schedules, budget, maintenance, and stock Operations Administrative Coordination Maintain project timelines, milestones, and internal tracking systems Coordinate documentation across departments and vendors Support permitting and pre-development workflows Organize project files, contracts, and client records Track deliverables to ensure projects remain on schedule Scheduling Logistics Coordinate installation schedules and vendor timelines Assist with coordinating manufacturing delivery timelines Track site readiness and milestone progress Help manage internal calendars and workflow priorities Client Vendor Communication Act as liaison between internal teams, subcontractors, and clients Assist with updates, documentation requests, and scheduling coordination Translate or assist Spanish-speaking clients or vendors when needed Financial Proposal Support Assist with pricing calculations and proposal preparation Support contract drafting and review coordination Track cost estimates and internal budget data Qualifications: 2+ years of management experience strongly preferred Basic computer skills including experience with Microsoft Office High school diploma, G.E.D. or equivalent Displays strong communication, problem-solving, and time management skills Required Qualifications Strong administrative and organizational skills Strong math and analytical ability Excellent written and verbal communication Ability to manage multiple deadlines simultaneously Highly detail-oriented Comfortable learning new software and systems Professional, reliable, and execution-focused Preferred Qualifications Spanish-speaking ability Experience in construction, development, manufacturing, or real estate Experience working with contracts, proposals, or project coordination Experience with scheduling or logistics coordination Experience using CRM or project management platforms Traits of Successful Candidates Naturally proactive and solution-oriented Enjoy bringing structure to complex projects Thrive in fast-growth environments Strong sense of accountability and ownership Strong follow-through and execution mindset About Company MF ADU is transforming housing in California by delivering high-quality, factory-built Accessory Dwelling Units (ADUs) that are state pre-approved, built fast, and installed efficiently . We specialize in turnkey prefab housing solutions that remove the complexity, delays, and unpredictability typically associated with residential construction. Our process covers everything from pre-development and permitting to manufacturing, installation, and final occupancy. Our units are engineered to meet California’s strict seismic, fire, and building code requirements while maintaining affordability and consistent quality. We are growing rapidly and building the operational backbone that allows us to scale statewide.

California ADU laws have created one of the fastest-growing housing sectors in the country. MF ADU is positioned at the forefront of prefab housing by combining manufacturing efficiency with real estate development execution.