Administrative Coordinator

Job Information: Job Title: Administrative Coordinator Job Requisition ID: 85333 Ministry: Service Alberta and Red Tape Reduction Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Temporary (up to 12 months) Scope: Open Competition Closing Date: July 3, 2026 Classification: Administrative Support 5 Salary: $2,192.15 to $2,773.77 bi-weekly ($57,215.12 - $72,395.40/year) The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. Service Alberta and Red Tape Reduction strives to enable the success of our Ministry partners and Albertans through providing exceptional client focused services that meet and exceed our clients’ expectations.

We are looking for collaborative, agile, solutions focused individuals with strong leadership skills and a strong service orientation. If that describes you, please read on! Are you an administrative professional seeking a fresh challenge where you can make a positive impact?

If so, this could be the next role for you! As Administrative Coordinator, you will provide comprehensive and strategic administrative support to the Executive Director, acting as a central point of coordination for branch operations. This role is critical in managing information flow, supporting executive decision‑making, coordinating high-priority initiatives, and ensuring the efficient delivery of administrative, financial, and operational processes across the division.

Responsibilities Managing executive operations, prioritizing calendars, meetings, travel, and workflow to meet shifting priorities Preparing and refining correspondence, briefings, and reports to support informed decision‑making Coordinating action requests and enabling effective information flow across leadership and stakeholders Overseeing financial activities, including budgeting, forecasting, and tracking expenditures for accuracy and accountability Supporting contract administration by maintaining documentation and ensuring compliance with policies and processes Maintaining organized records and coordinating office resources to ensure seamless daily operations What You’ll Bring Strong organizational skills to manage competing priorities and deliver on tight timelines Clear, effective communication to support collaboration and decision‑making Sound judgment and discretion when handling sensitive information Analytical thinking to assess issues and recommend practical solutions Adaptability to respond to changing priorities in a fast‑paced environment Proactive approach to anticipating needs and improving processes Competencies Agility – Adapt quickly to shifting priorities, effectively managing changing demands while maintaining accuracy under tight timelines. Systems Thinking – Understand how processes and stakeholders connect, ensuring smooth coordination of information, operations, and priorities. Drive for Results – Take ownership of work, delivering high‑quality, timely outputs and ensuring accuracy in all materials and processes.

Building Collaborative Environments – Build strong working relationships, enabling effective communication and coordination across leadership and stakeholders. Develop Networks – Proactively build and leverage strong networks across teams and stakeholders, enabling timely information sharing, effective coordination, and informed decision‑making. Qualifications Requirements: High school diploma Three years of related administrative experience Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

Preference will be given to candidates who demonstrate the following: Experience supporting senior leaders Experience with budget forecasting and reconciling expenditures Experience with government systems or comparable financial and tracking systems (e.g. ARTS, 1GX, or similar platforms) Experience working with the Access to Information Act Additional details: There is one temporary position (up to 12 months) with the standard weekly work hours of 36.25, Monday to Friday. This position is located at the Jasper Building, 10405 Jasper Ave in Edmonton.

Final candidates will be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out‑of‑province applicants can obtain the required documents/checks from the province they currently reside in.

Benefits: Positive workplace culture and work‑life balance. Leadership and mentorship programs. #J-18808-Ljbffr