Travel Desk Admin

Employment Information : The position is with Envirocare Infrasolution Private Limited, a subsidiary of Shri Mahavir Ferro Alloys Private Limited. While Shri Mahavir Ferro Alloys Private Limited is the parent/group company, all recruitment, employment, payroll, and related HR processes for this role will be managed by Envirocare Infrasolution Private Limited.

Position: Executive : Travel Desk Admin

Key Responsibilities:

• Manage end-to-end travel arrangements including air/rail ticket bookings for employees.
• Handle hotel reservations ensuring comfort, safety, and cost efficiency.
• Plan and execute travel itineraries in a cost-effective manner.
• Oversee company vehicle management, including scheduling, maintenance coordination, and usage tracking.
• Manage corporate credit card usage for bookings and ensure proper documentation.
• Monitor and redeem credit card reward points effectively to optimize company benefits.
• Maintain records of travel expenses and prepare reports as required.
• Coordinate with vendors, travel agencies, and internal departments for smooth operations.

Experience Required: 1 to 5 years in a similar travel and administration profile.

Qualification: BBA / MBA or related field

Key Result Areas (KRAs):

• Seamless travel planning and execution for employees.
• Cost-effective booking of tickets and accommodation.
• Efficient company vehicle utilization and management.
• Compliance in corporate credit card usage and documentation.
• Accurate reporting and record maintenance of travel expenses.
• Vendor coordination and service quality management.

Key Performance Indicators (KPIs):

• Cost Efficiency: % reduction in travel and hotel booking costs vs. budget.
• Turnaround Time (TAT): Average time taken to complete travel booking requests.
• Accuracy Rate: % of error-free bookings and documentation.
• Vehicle Utilization Rate: Effective usage and scheduling of company vehicles.
• Compliance Score: Adherence to company policies for credit card usage and expense reporting.
• Reporting Timeliness: On-time submission of travel and expense reports.
• Reward Optimization: Value/points redeemed through corporate credit cards.
• Employee Satisfaction: Feedback score on travel arrangements and support.

Required Skills & Competencies:

• Proven experience in travel booking and administrative roles.
• Strong knowledge of ticketing platforms and hotel booking systems.
• Good understanding of cost optimization strategies.
• Familiarity with corporate credit card handling and reconciliation.
• Excellent organizational and coordination skills.
• Strong communication and problem-solving abilities.