Transport Coordinator/Administrative Support

Location: Vila Nova de Gaia, Portugal

Work Model: On-site

Salary: €1,000–€1,300 gross/month + Meal Allowance

We are looking for a Transport Coordinator / Administrative Support to join an international company operating in the transport and logistics sector, supporting the planning and coordination of finished vehicle transport operations.

This is a great opportunity for a detail-oriented, organized and proactive professional who is interested in developing their career within an international logistics environment.

Key Responsibilities

• Support the planning and coordination of finished vehicle transportation by road and ocean, from factories to international destinations.
• Monitor shipment schedules and follow up on deliveries.
• Maintain accurate operational records and documentation.
• Manage transport-related documentation, including invoices and insurance claims.
• Provide administrative support to the transport operations team.
• Communicate with internal teams, carriers and external stakeholders to ensure smooth operations.
• Use Microsoft Excel to track, update and report transport and operational data.
• Follow up on ongoing shipments and support the resolution of operational issues.

Requirements

• Fluent or strong working proficiency in English, both written and spoken.
• Good organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Basic to intermediate knowledge of Microsoft Excel.
• Good communication and interpersonal skills.
• Proactive attitude and willingness to learn.

Nice to Have

• Previous experience in an administrative or back-office role.
• Previous exposure to transport, logistics, shipping or automotive environments.
• Experience with transport or logistics documentation.
• Previous experience in an international or multicultural environment.

What We Offer

• €1,000–€1,300 gross/month + Meal Allowance.
• Full-time position based in Vila Nova de Gaia.
• On-site work model.
• Opportunity to develop your career within the transport and logistics sector.
• International and dynamic working environment.