Senior Purchasing Manager

Job Title Sr. Manager – Purchase (Trims & Packing Material Stickers) Location Factory , Kadavli , Mumbai -Padgha Factory Salary range – 9 – 11 Lac Department: Purchase / Procurement Industry: Home Textile Made-ups Export House Reporting To Head – Purchase / Factory Head / Management , as applicable Role Summary The Manager – Purchase will be responsible for sourcing, procurement, vendor development, price negotiation, and timely availability of trims, packing materials, stickers, labels, tags, cartons, polybags, barcodes, and other export-related packaging items required for home textile made-ups production and dispatch. The role requires strong coordination with merchandising, production, quality, stores, PPC, and logistics teams to ensure materials are available as per buyer specifications, quality standards, shipment timelines, and cost targets.

Key Responsibilities 1. Procurement of Trims & Packing Materials Handle end-to-end procurement of trims and packing materials required for home textile made-ups. Procure items such as labels, tags, stickers, barcodes, polybags, cartons, inserts, tapes, hangtags, elastics, buttons, zippers, threads, packing accessories, and other trims as per buyer requirements.

Ensure all materials are purchased strictly as per approved specifications, artwork, size, quality, and compliance requirements. Coordinate with merchandising and sampling teams for new developments and buyer-specific packaging requirements. 2. Vendor Management & Development Identify, evaluate, and develop reliable vendors for trims, stickers, labels, and packing materials.

Maintain an approved vendor database with vendor capability, pricing, lead time, quality performance, and service levels. Negotiate rates, payment terms, delivery schedules, and service conditions with vendors. Ensure vendors meet export quality standards, documentation requirements, and delivery timelines.

Periodically review vendor performance based on quality, cost, delivery, responsiveness, and complaint resolution. 3. Costing & Price Negotiation Obtain quotations from multiple vendors and prepare comparative statements. Negotiate best possible prices without compromising quality or delivery timelines.

Support the costing team / merchandising team with accurate and updated trim and packaging costs. Monitor market trends and price fluctuations for packaging materials and trims. Identify cost-saving opportunities through alternate vendors, better negotiation, standardization, and bulk buying. 4.

Purchase Order Management Raise and process purchase orders as per approved requisitions and budgets. Ensure purchase orders clearly mention specifications, quantity, rate, delivery date, payment terms, and quality requirements. Follow up with vendors for timely order confirmation, production status, dispatch, and delivery.

Track pending orders and provide regular updates to concerned departments. Ensure timely closure of purchase orders after receipt, quality approval, and invoice processing. 5. Coordination with Internal Departments Coordinate closely with merchandising for buyer requirements, artwork approvals, and packaging instructions.

Work with PPC and production teams to understand material requirement timelines. Coordinate with stores for stock availability, GRN, inward material status, and inventory control. Work with quality team for inspection, approval, rejection, and corrective action related to trims and packing materials.

Coordinate with accounts for vendor bills, payment follow-ups, debit notes, and documentation. 6. Inventory & Stock Control Monitor stock levels of regular trims and packing materials. Avoid excess inventory, dead stock, shortages, and last-minute emergency purchases.

Ensure minimum stock levels are maintained for regularly used materials. Review slow-moving and non-moving inventory with stores and production teams. Support proper material planning to reduce wastage and storage issues. 7.

Quality & Compliance Ensure all trims and packing materials meet buyer-approved standards and export compliance requirements. Maintain approved samples, shade cards, artwork approvals, and specification sheets wherever applicable. Coordinate with vendors for replacement or corrective action in case of rejected or defective materials.

Ensure packaging materials meet buyer, shipment, barcode, labelling, and documentation requirements. Support audits by maintaining proper purchase records and vendor documents. 8. Documentation & Reporting Maintain proper records of purchase orders, quotations, comparative statements, approvals, vendor details, delivery schedules, and pending material status.

Prepare regular MIS reports on pending orders, vendor performance, cost savings, material delays, and urgent requirements. Ensure all purchase-related documentation is complete and audit-ready. Maintain records of rate contracts, vendor agreements, and approved price lists. 9.

Timely Material Availability Ensure trims and packing materials are available before production and packing schedules. Closely monitor critical materials required for export shipments. Escalate delays, quality issues, or vendor concerns to management in advance.

Support smooth production, packing, and dispatch by avoiding material shortages. 10. Continuous Improvement Develop alternate vendor options to reduce dependency on single vendors. Improve purchase processes, follow-up systems, and vendor communication.

Work on cost reduction, lead time reduction, and quality improvement initiatives. Suggest better packaging solutions where possible to improve efficiency and reduce cost. Required Skills & Competencies Strong knowledge of trims, stickers, labels, barcodes, cartons, polybags, and export packing materials.

Experience in home textile made-ups / garment / export manufacturing industry preferred. Good vendor negotiation and vendor development skills. Strong coordination skills with merchandising, production, stores, quality, and accounts.

Good understanding of buyer specifications, packaging instructions, and export documentation requirements. Ability to work under shipment deadlines and production pressure. Strong follow-up, planning, and problem-solving skills.

Good communication and record-keeping ability. Working knowledge of ERP / Excel / purchase systems. Qualification & Experience Graduate in any discipline; textile / supply chain / procurement qualification preferred.

Minimum 10–12 years of experience in purchase/procurement of trims and packing materials. Experience in home textile made-ups export house / garment export / textile manufacturing will be preferred. Key Performance Indicators Timely availability of trims and packing materials.

Vendor delivery performance. Cost savings achieved through negotiation and vendor development. Reduction in urgent purchases and material shortages.

Quality acceptance rate of purchased materials. Accuracy of purchase documentation and MIS reports. Reduction in excess, slow-moving, and dead stock.

Vendor base development and alternate sourcing. Interested candidate mail at