Sales & Events Executive Assistant (San Antonio)

Status: Full-Time / Part-Time | 28–34 hours/week (Flexible, includes some Saturdays) Compensation: Hourly + Opportunities for Growth About VEGAs Event Group VEGAs Event Group is Central Texas’ top-rated audiovisual and entertainment production company, specializing in high-impact weddings, corporate activations, galas, and immersive themed events. We’re a fast-growing team of creatives, planners, and professionals looking for someone ready to step into a dynamic support role across both sales and event operations . Position Overview The Sales & Events Executive Assistant plays a critical dual role in supporting our Lead Sales Representative and Project Manager by coordinating client communications, managing lead and event data, and assisting with office operations.

This hybrid position is perfect for someone who thrives in fast-paced environments, loves being organized, and wants to grow into a leadership role in the event industry. You’ll serve as the connective tissue between our sales, planning, and operations teams. Key Responsibilities Sales Support Assist Lead Sales Representative with daily sales operations and follow-ups Track, organize, and respond to incoming leads via CRM (17hats) Help prepare proposals, contracts, and sales materials Research new business opportunities (venues, planners, DMCs) Schedule and confirm walkthroughs, client calls, and meetings Help manage marketing databases and lead forms Attend occasional networking events, open houses, or trade shows Event Coordination & Office Support Support Project Manager with weekly event planning and execution tasks Assist in assigning staff and vendors to events Help maintain and update internal checklists and workflows Handle administrative tasks: emails, scheduling, filing, printing, etc.

Make follow-up calls to clients or vendors Participate in internal operations meetings and brainstorming sessions You’re a Great Fit If You: Are proactive, detail-oriented, and adaptable Thrive in creative, collaborative environments Are comfortable switching between tasks and departments Enjoy solving problems and improving systems Are looking for a growth opportunity in events, marketing, or sales Preferred Qualifications 1–3 years in customer service, sales coordination, marketing, or event planning Comfortable with Google Workspace, Microsoft Office, CRM platforms Bilingual (English/Spanish) preferred Professional communication skills, both written and verbal Available for occasional weekends (especially Saturdays) Schedule Monday–Friday (some flexibility in start/end times) Saturdays as needed (rotational or pre-scheduled) Up to 40 hours per week If you thrive in a fast-paced, team-oriented environment and have a passion for event planning and sales combined, we want to hear from you!