Receptionist/Admin Support

About the School-The British School of Barcelona (Castelldefels):

The British School of Barcelona (BSB) is a great school in a wonderfullocation. We are an HMC school and were judged by a recent BSO (British SchoolsOverseas) inspection to be outstanding in every area, including quality ofeducation, safeguarding, pupil welfare and academic outcomes.

BSB is a large, very popular school for children aged 3 to 18. Ourcurriculum is based on the English National Curriculum, and we offer a widerange of GCSEs, A levels, BTEC and the International Baccalaureate Diploma(IB), all alongside a significant enrichment programme.

Approximately 2350 students from more than 74 nationalities attend theschool and over 325 staff work at BSB. We are based in three locations, twojust outside the city of Barcelona – in Castelldefels, where we have a Primary,Secondary and Pre-University campus, and in the cosmopolitan town of Sitges,where we have another Primary campus. There are two more campuses in Barcelona, located in the heart of thecity and featuring a Foundation campus, BSB Esperanza, which offers EY and Year1 (opened in September 2021), as well as a brand-new main campus, BSB Luca,which offers Primary, Secondary, and Pre-University education and opened inSeptember 2023.

In September 2026 we will be opening another campus, initially for EYFSand Primary-aged students, north of Barcelona, in the Maresme area.

The growth of the school has been accompanied by significant investmentover recent years, including the building of a state-of–the art Pre-UniversityCentre (Nexus), a full-sized 4G rugby and football pitch, dedicated STEAMfacilities and the new BSB City and Maresme campuses.

Barcelona is a wonderful place to live, combining an amazing city withbeaches and mountains nearby. The quality of life is excellent with a mildclimate and year-round sunshine.

The school now has an exciting opportunity for an experienced Receptionist/Admin Support to join our fantastic team.

About Cognita:

Cognita is a global leader in independent education. Founded in 2004, we are a growing community of 90 schools in 21 countries - in Europe, North America, Latin America, Asia and the Middle East - serving more than 100,000 students. Each of our schools are proudly unique, however our collective purpose is to create an environment where everyone can, \"Thrive in a rapidly evolving world\".

About the Role:

We are seeking a permanent, part-time (mornings) Receptionist/Admin Support to join our BSB Castelldefels campus. The role involves delivering excellent customer service while providing efficient administrative support in a busy and dynamic environment. This is an exciting opportunity to make a positive contribution to the daily life of the school.

As a key member of our administrative team, you will play an important role in supporting the smooth day-to-day running of the school and contributing to its continued growth and success. You will work in a collaborative dynamic environment committed to excellence.

At BSB, we value teamwork, initiative and professional development. We offer a supportive workplace where you can grow your skills while making a meaningful contribution to our school community.

Key Responsibilities

• Receptionist: Supplier Evaluation and Selection: Analyze and select suppliers, products, and services to ensure high-quality, cost-effective purchases that support the school’s operational and educational goals.
• Purchasing and Logistics Coordination: Oversee the purchase of consumables for various departments, manage deliveries, and ensure the organized distribution of resources throughout the school.
• Negotiation and Cost Control: Seek innovative solutions to maximize resources, manage expenses, and negotiate favorable terms with suppliers to ensure continuous cost control.
• Policy Compliance: Ensure all procurement activities adhere to the school’s policies and procedures, maintaining transparency and accountability in purchasing processes.
• Event Management: Organize key school events such as prom, graduation ceremonies, and other significant events, ensuring smooth execution and memorable experiences for the school community.
• Educational Trip Coordination: Manage and coordinate educational visits, day trips, and overnight stays, collaborating with external providers, organizing insurance, and ensuring successful planning and safety.
• Inventory and Stock Control: Monitor inventory levels, identify purchasing needs, and implement processes to maintain adequate supplies of resources across the school.
• Supply Chain Analysis: Maintain detailed records and analyze supply chain data to continuously optimize procurement processes and resource allocation.
• Administrative Support: Cross-Departmental Collaboration: Support various departments with administrative tasks, reporting, and communication, ensuring a smooth flow of information and facilitating efficient operations.
• Data and Document Management: Organize, maintain, and update spreadsheets, databases, and filing systems, providing support to the department and other teams as needed.
• Task Monitoring and Scheduling: Track important deadlines, manage schedules, and handle correspondence, ensuring that tasks are completed on time and operations remain on track.
• Process Optimization: Continuously assess and improve administrative processes, implementing more efficient procedures and systems that enhance daily operations.
• Regulatory Compliance: Ensure compliance with all administrative and regulatory requirements, managing the filing of paperwork with the relevant authorities.

Candidate Profile

• Minimum of 2 years' experience in asimilar role.
• Excellent communication, organisationaland multitasking skills.
• Fluent in English and Spanish. Additionallanguages will be an advantage.
• Proactive, solution-oriented and enjoysworking with children.

Benefits at Cognita

We offer an attractive benefits package, including a competitive salary, places for children at BSB, a comprehensive induction programme, the support of the Cognita network, including cross-school learning partnerships, and a range of additional local benefits.

Closing date: 9am (Spanish time, UTC+2) Monday 17th August 2026.

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.

We are an equal opportunities employer committed to diversity and treating all employees with dignity and respect regardless of background.

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