Project Associate

Job Description - Project Associate (260000Y5)

Project Associate will coordinate projects as needed in conjunction with the Program Director/Manager. Coordinate programmatic services leading to the support of training programs, and provide general office administration support to the Division. Manage administrative tasks involving various hospital systems on behalf of the Division for financial transactions, HR, software tracking, scheduling and other logistical coordination.

Qualifications

• Minimum Education: Bachelor’s Degree (Required)
• Minimum Work Experience: 2 years Project coordination (Required)
• Required Skills/Knowledge: Demonstrated ability to simultaneously perform multiple assignments, detail oriented with excellent organizational skills, strong experience in Microsoft Word, PowerPoint and Excel, understanding of databases, solid writing, editing, and analytic skills, ability to adhere to deadlines, prior research experience, understanding time management and supervised independence, interface with faculty, trainees, and employees on a professional level, ability to grow with software innovations and provide technological solutions, willingness to assist when necessary.

Functional Accountabilities

Project Management

• May be required at times to manage several high‑level and time‑sensitive projects concomitantly requiring excellent time‑management ability.
• Provide a resource environment for faculty, trainees and other employees for academic pursuits through research and by providing materials which assist faculty and staff in academic endeavors.
• Plan, promote, execute, complete, and debrief projects in consultation with the Manager to maintain a sense of ownership and pride.
• Attend project meetings when appropriate.
• Provide assistance to newly created projects as requested.

Administrative Support

• Assist program director with management of office activities associated with program.
• Interact with web developer on maintenance of web‑based information sharing and informatics; may assist with external website maintenance and upkeep.
• Perform duties ensuring successful and comprehensive completion of multi‑functional projects; various tasks beyond simple office management.
• Answer phones, respond to general email inquiries, copy, fax, distribute mail, protect office records, file, and other duties.
• Prepare documents, purchase supplies and office equipment.
• Maintain familiarity with accounting procedures.

Customer Relations

• Serve as a bridge between other professionals and CRI/CNMC faculty and staff.
• Maintain a friendly, solution‑oriented, creative attitude, especially in dealing with difficult personalities.
• Interface with others to coordinate and facilitate solutions with internal and external stakeholders.

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance.
• Continuously validate and verify information needed for decision making or documentation.
• Stop in the face of uncertainty and take time to resolve the situation.
• Demonstrate accurate, clear and timely verbal and written communication.
• Actively promote safety for patients, families, visitors and co‑workers.
• Attend carefully to important details – practicing Stop, Think, Act and Review to self‑check behavior and performance.

Organizational Accountabilities

Scheduling

• Assist Division staff with scheduling of meetings and conference room logistics as needed.
• Maintain Executive Director’s calendar, schedules and appointments without prior approval based on knowledge of manager’s responsibilities and issues of importance.

Organizational Commitment/Identification

• Partner in the mission and uphold core principles of the organization.
• Committed to diversity and recognizes value of cultural ethnic differences.
• Demonstrate personal and professional integrity.
• Maintain confidentiality at all times.

Customer Service

• Anticipate and respond to customer needs; follow up until needs are met.

Teamwork/Communication

• Demonstrate collaborative and respectful behavior.
• Partner with all team members to achieve goals.
• Receptive to others’ ideas and opinions.

Performance Improvement/Problem-solving

• Contribute to a positive work environment.
• Demonstrate flexibility and willingness to change.
• Identify opportunities to improve clinical and administrative processes.
• Make appropriate decisions using sound judgment.

Cost Management/Financial Responsibility

• Use resources efficiently.
• Search for less costly ways of doing things.

Primary Location

District of Columbia – Washington

Work Locations

CN Hospital (Main Campus) 111 Michigan Avenue NW Washington 20010

Job

Non‑Clinical Professional

Organization

COE Hospital‑Based Specialties

Position Status : R (Regular) – FT – Full‑Time

Shift : Day

Work Schedule : M‑F, 8:30‑5p

Job Posting : Apr 15, 2026, 6:43:02 PM

Full‑Time Salary Range : 48588.8 – 80974.4

Children's National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law.

Please note that it is the policy of Children's National Hospital to ensure a “drug‑free” work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances by all staff (management, employees, and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right, in accordance with our policy, to enforce a drug‑free workplace, including prohibiting recreational or prescribed marijuana.

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