Private Assistant to Tech Company Co-Founders (Remote opportunity)

Job Description\n \n \n \n \n Introduction\n \n \n \n \n

PRIME is a privately owned technology organisation that specialises in Business Process Management (BPM). We are a global organisation with all staff working in a virtual environment.  

\n

The Co-founders, who are of Dutch and Indian heritage, lead an international lifestyle, as they hold interests in the UAE, India, Australia, Ireland and South Africa. Their long-term Private Assistant has recently resigned due to a career change; hence this exciting vacancy has emerged.  

\n

This position reports directly to the two Co-Founders, yet it forms part of the globally placed PRIME team.  We are on a super exciting journey together, and our multicultural team oozes positive vibes! 
www.primebpm.com
Job Summary: 

\n

The Co-founders work in a fast-paced environment hence we are looking for a highly organised, discreet and resourceful Private Assistant.  

\n

The Private Assistant will help ensure that personal arrangements, appointments, travel bookings, property-related matters, documentation, bookings and other private requirements are managed efficiently and followed through to completion. 

\n

The successful candidate will be comfortable handling a broad variety of requests, taking ownership of tasks from initial request through to completion.

\n

 

\n \n \n \n \n \n \n \n Duties & Responsibilities\n \n \n \n \n

\n
• \n

  Manage personal appointments, bookings, reservations, reminders and recurring commitments.  

\n

\n

\n
• \n

  Coordinate domestic and international travel, including flights, accommodation, transport, itineraries and travel-related documentation.  

\n

\n

\n
• \n

  Research and coordinate short-term and long-term accommodation and property-related requirements 

\n

\n

\n
• \n

  Advocate for the Co-Founders by resolving billing discrepancies and independently managing the escalation process to ensure all unresolved matters are corrected fairly and efficiently. 

\n

\n

\n
• \n

  Conduct research on products, services, suppliers, adviser and present suitable options for consideration.  

\n

\n

\n
• \n

  Coordinate medical, banking, government, legal and other personal appointments 

\n

\n

\n
• \n

  Manage personal documentation, applications, renewals, memberships, insurance matters and other administrative requirements.  

\n

\n

\n
• \n

  Arrange and track couriers, shipments, deliveries and collections, both locally and internationally.  

\n

\n

\n
• \n

  Coordinate personal expenses, invoices, payments, refunds and reimbursements, ensuring appropriate records are maintained.  

\n

\n

\n
• \n

  Maintain organised and confidential electronic records, trackers and reminders for important dates, renewals and outstanding actions.  

\n

\n

\n
• \n

  Liaise professionally with external providers including hotels, airlines, property agents, banks, insurers, medical providers, couriers and other service providers.  

\n

\n

\n
• \n

  Proactively follow up with third parties and service providers to ensure matters are completed within agreed timelines. 

\n

\n \n \n \n \n \n \n \n Desired Experience & Qualification\n \n \n \n \n

\n
• \n

  5+ years’ experience as a Private/Personal Assistant, preferably supporting business owners or entrepreneurs 

\n

\n

\n
• \n

  7–10+ years of total professional experience. 

\n

\n

\n
• \n

  Fluent in Hindi and English, with excellent written and verbal communication skills. 

\n

\n

\n
• \n

  Highly independent, resourceful and tenacious — a “get it done” person who takes ownership, solves problems and follows tasks through to completion without needing constant direction. 

\n

\n

\n
• \n

  Relentless and resilient, with the flexibility to manage changing priorities, urgent requests and unexpected challenges. 

\n

\n

\n
• \n

  Excellent judgement, common sense and problem-solving ability. 

\n

\n

\n
• \n

  Experience managing international travel, logistics and bookings. 

\n

\n

\n
• \n

  Excellent research, sourcing and negotiation skills when dealing with products, services and external providers. 

\n

\n

\n
• \n

  Highly organised, detail-oriented and discreet, with the ability to manage multiple priorities and confidential information. 

\n

\n

\n
• \n

  Confident working with people across different countries and time zones. 

\n

\n

\n
• \n

  Experience working remotely and strong technology skills, including Microsoft 365, online booking platforms, ChatGPT, Gemini and other AI tools. 

\n

\n \n \n \n \n \n \n \n Other Details\n \n \n \n \n

Hours & Location: 

\n

\n
• \n

  Remote role (work from home). 

\n

\n

\n
• \n

  Monday to Friday. 

\n

\n

\n
• \n

  Working hours: 7am – 4pm SAST 

\n

\n

Why Join Us: 

\n

\n
• \n

  Work in a diverse role where no two days are the same. 

\n

\n

\n
• \n

  Work with Co-founders who operate internationally across multiple countries and time zones. 

\n

\n

\n
• \n

  Build exposure to travel, property, relocation and international personal administration. 

\n

\n

\n
• \n

  Work in an environment that values trust, reliability, discretion and strong follow-through. 

\n

\n

\n
• \n

  Become a trusted long-term support partner to the Co-Founders.

\n

\n \n \n \n \n \n \n \n Interested?\n \n \n \n \n \n \n