PA to Director of Finance

Downey Osborne is partnering with a leading organisation to recruit a PA to Director of Finance. This is an excellent opportunity for an organised, proactive and detail-focused individual to provide high-level support to a Director of Finance, helping to manage priorities, coordinate key activity and ensure the smooth running of the finance function.

The successful candidate will enjoy a varied role with genuine responsibility, working closely with senior leadership in a professional and supportive environment.

Benefits

• Hybrid and flexible working
• Employee discounts and referral bonus
• Employee Assistance and wellbeing support
• Sabbatical leave
• Learning and career progression opportunities
• Employee recognition and long service awards
• Additional annual leave with length of service
• Social and team activities

About You

• Previous experience in a PA, Executive Assistant, Senior Administrator or similar role

• Experience supporting senior management would be highly desirable

• Excellent organisational and time management skills

• Strong attention to detail and accuracy

• Excellent written and verbal communication skills

• Confident managing competing priorities and changing deadlines

• Professional, personable and approachable manner

• Strong Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook

• Ability to handle confidential and sensitive information with discretion

• Ability to work independently and use initiative

• Calm and organised when working under pressure

• Proactive approach, with the ability to anticipate requirements

About Your New Role

Always

• Manage the Director of Finances diary, meetings and competing priorities.

• Act as a key point of contact for the Director, handling calls, correspondence and queries.

• Maintain a high level of confidentiality when dealing with sensitive information.

• Prepare correspondence, reports, presentations, agendas and meeting documentation.

• Coordinate meetings and ensure relevant information is available in advance.

• Maintain accurate records, databases and filing systems.

• Liaise with internal and external stakeholders on behalf of the Director.

• Monitor key actions and deadlines to ensure nothing is overlooked.

Often

• Take minutes at meetings and follow up on agreed actions.

• Research and collate information for meetings, reports and presentations.

• Support the Director with projects and strategic initiatives.

• Coordinate project actions, timelines and deliverables.

• Prepare reports and analysis to support decision-making.

• Arrange travel and meeting logistics.

• Develop and maintain systems and processes to improve organisation and efficiency.

• Provide support across the wider finance and administrative team.

Occasionally

• Assist with wider organisational projects and events.

• Support the coordination of senior management activity.

• Provide additional administrative support across the business.

• Assist with ad hoc projects and tasks as required.

Never

• Lose sight of priorities when plans change.

• Stick a metal fork in a microwave.

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