Office ManagerBookkeeper

Office Manager Position Summary The Office Manager / Bookkeeper is a key operational partner supporting both the day-to-day administrative needs of the organization and its core financial processes. This role combines office management, executive support, and hands-on bookkeeping responsibilities. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a small team environment.

This individual will help ensure smooth office operations while maintaining accurate and timely financial records in QuickBooks . This position is well-suited for a professional who enjoys being the operational backbone of an organization and takes pride in maintaining structure, accuracy, and efficiency. Key Responsibilities Office Management & Executive Support Manage and maintain the calendar, scheduling meetings and coordinating logistics Prepare and distribute correspondence, reports, and internal communications Answer phones, manage mail, order office supplies, and oversee general office organization Maintain digital and physical filing systems Support coordination of board meetings, including preparation of materials Accounting & Bookkeeping Perform day-to-day bookkeeping in QuickBooks Manage accounts payable and accounts receivable Process payroll and maintain payroll records Reconcile bank accounts and credit card statements monthly Maintain accurate general ledger records Prepare basic monthly financial reports (P&L, balance sheet) for leadership review Assist with budget tracking and monitoring expenses Support preparation for annual audit by organizing documentation and responding to requests Maintain organized financial documentation and records Qualifications 3 years of experience in office management, bookkeeping, or administrative operations Proficiency in QuickBooks required Experience with accounts payable/receivable, reconciliations, and payroll Strong organizational and time-management skills High attention to detail and accuracy Ability to manage multiple responsibilities independently Comfortable working in a small, collaborative nonprofit environment Strong written and verbal communication skills