Office Manager

Job Description Job Description The Role Local forensic accounting/economic consulting firm seeking an organized, detail-oriented, and polished Office Manager to keep our practice running smoothly. This is a central role that touches nearly every part of the firm — from supporting each of our economists, to managing client engagement and billing, to handling day-to-day bookkeeping and office operations. The ideal candidate is highly organized, accurate, dependable, discreet with confidential information, and comfortable balancing recurring deadlines alongside the occasional surprise.

Key Responsibilities Coordinate daily workflow for six economists — managing case files, tasks, calendars, and correspondence in our practice management system (Clio). Manage client engagements from intake through closing, including conflict checks, engagement letters, document management, and follow-up to keep matters moving. Handle day-to-day bookkeeping in QuickBooks and Clio: categorizing transactions, monitoring bank accounts, processing deposits, and recording journal entries.

Oversee monthly billing — preparing invoices and time reports, coordinating review, issuing finalized invoices, and following up on past-due accounts. Support payroll, retirement (401k), and benefits administration in coordination with the president. Prepare and file recurring business taxes (excise, workers’ compensation, and city) and maintain related records.

Keep the office running — ordering supplies, managing insurance and membership renewals, tracking employee time, maintaining credentials, and coordinating firm events. Qualifications Strong organizational skills and exceptional attention to detail. Bookkeeping or accounting experience; familiarity with QuickBooks is preferred.

Impeccable writing, grammar, and verbal communication. Discretion and sound judgment in handling confidential financial and legal information. Ability to calmly and efficiently manage competing priorities and recurring deadlines with minimal oversight.

Experience with Microsoft Office, spreadsheets, document management systems (Clio) or similar is a plus. Prior experience in a professional services, legal, or accounting office preferred. Ability to bring warmth, polish, professionalism, and good judgment to the office each day.