Office Manager / Accounts Payable Manager

Job Description Job Description $85k - $90k based on experience About Us We are a growing cosmetic manufacturing company based in Carson, California , dedicated to producing high-quality beauty and personal care products. Our team values efficiency, collaboration, and innovation while maintaining the highest operational and financial standards. We are seeking an organized, proactive, and detail-oriented Office Manager /Accounts Payable Manager to oversee financial processes and daily office operations.

This is a full-time in office position. Candidate must work on site. 8:30-5:00pm . Monday – Friday.

Position Overview The Office Manager /Accounts Payable Manager is responsible for overseeing the company’s accounts payable operations while managing front office administrative functions. This role ensures accurate financial processing, compliance with internal controls, and efficient office operations. The ideal candidate is a strong leader with accounting knowledge, exceptional organizational skills, and the ability to improve workflows and support company growth.

Key Responsibilities Accounts Payable & Financial Management Manage accurate and timely processing of monthly accounts payable expenditures including invoice review, vendor setup and maintenance, governmental reporting, petty cash reimbursements, and check generation and distribution. Oversee accounts payable staff and processes including 1099 processing, bill processing, and procedure updates. Ensure adequate internal controls are implemented and followed in all payable processes.

Review and approve company invoices, expense reports, and vendor payments. Manage weekly check runs, ACH payments, and international wire transfers. Reconcile bank statements and corporate credit card accounts, reviewing for discrepancies.

Track and manage corporate credit card expenditures. Review freight bills and financial statements for irregularities. Maintain accurate asset tagging and asset logs.

Collaborate with the Controller on weekly, monthly, and year-end financial reporting. Review monthly spending and identify opportunities for cost savings. Ensure timely and accurate month-end close and reporting.

Prepare and present accounts payable reports to management as needed. Evaluate and implement technological improvements to enhance financial processes. Office Management Oversee daily front office operations to ensure an efficient and professional work environment.

Supervise accounts payable administrative staff and manage schedules and workflow. Maintain office organization, cleanliness, and functionality. Coordinate office services such as cleaning, phone systems, and equipment maintenance.

Manage company leases, vehicle insurance, and other office-related contracts. Organize office events and support company activities. Manage employee access, passwords, and office security procedures.

Assist with onboarding new employees including workspace and phone setup. Leadership & Team Development Hire, train, supervise, motivate, and develop accounts payable staff. Assign duties and monitor quality of work to ensure compliance with company policies and procedures.

Provide daily guidance and oversight to team members. Identify operational issues and implement corrective actions. Promote strong communication and teamwork within the department.

Supervisory Responsibilities Directly supervises employees within the Accounts Payable Team (2 employees) and Manages front office. Responsible for interviewing, hiring, training, performance management, and disciplinary actions in accordance with company policies and applicable laws for accounts payable team Plans, assigns, and directs work while resolving employee concerns and operational challenges. Qualifications Education & Experience Bachelor’s degree in Accounting, Finance, Business Management, or related field preferred.

Equivalent combination of education and relevant experience may be considered. Prior experience in accounts payable, office management, or financial operations required. Supervisory or team leadership experience preferred.

Technical Skills Proficiency in Sage Pro accounting system . Strong working knowledge of Microsoft Office (Word, Excel, Outlook) . Experience with accounting software and bookkeeping systems.

Familiarity with banking processes including ACH, wire transfers, and corporate credit card management . Professional Skills Extensive knowledge of accounting principles and accounts payable procedures. Strong planning, organization, and problem-solving abilities.

Excellent communication and interpersonal skills. Ability to analyze financial information and improve operational processes. High level of integrity and commitment to ethical financial practices.

Ability to build and maintain internal and external professional relationships. Benefits Health, dental, and vision insurance after 90 days 401(k) with company match after 1 year of full-time service Paid vacation & holidays 1 week of sick time Professional development opportunities Company Description Manufacturing / Distribution / Haircare Company Description Manufacturing / Distribution / Haircare