Office Coordinator/Office Manager
Ivory Group
Job Description
ABOUT THE COMPANY.
This highly regarded commercial construction company is known for delivering premium commercial fitout and refurbishment projects across Sydney, NSW. With a strong reputation in the market and long-standing relationships with high profile clients, the business enjoys a secure and consistent pipeline of work. Due to continued growth, they are now seeking a highly organised and proactive Office Coordinator/Office Manager to join their Sydney team.
ABOUT THE ROLE.
As the Office Coordinator/Office Manager, you will play a pivotal role in ensuring the seamless day-to-day operations of the office. You will take full ownership of office management functions, driving efficiency across systems, processes, and administrative workflows while supporting senior leadership where required. This is a hands on position suited to someone who thrives in a fast-paced, professional environment.
DUTIES.
- Oversee and maintain office systems, processes, and IT equipment
- Coordinate and support marketing-related tasks
- Manage document control and internal systems
- Provide professional front-of-house support and ensure exceptional customer service
- Assist the Director with inbox and diary coordination as required
- Support the preparation of Capability Statements and submissions
- Track and reconcile receipts for accounting and budgeting purposes
SKILLS & EXPERIENCE.
- Previous experience in an Office Coordinator/Office Manager role is essential
- Experience within Construction or Commercial Fitouts is highly advantageous
- Advanced proficiency in Microsoft Office Suite
- Strong organisational and multitasking abilities with exceptional attention to detail
- Ability to work autonomously with strong problem-solving capabilities
CULTURE.
This company promotes a culture built on inclusion, fairness, recognition, and supportive leadership. Employees are genuinely valued, resulting in strong staff retention and long-term tenure. It is an environment where you can take pride in your work and enjoy coming to the office each day.
BENEFITS.
- Ongoing training and mentorship
- Convenient location close to public transport
- Clear opportunities for professional growth and development
- Competitive salary package with incremental progression
- Stable, permanent opportunity backed by a strong project pipeline
- Highly respected builder with an outstanding industry reputation
- Engaging team culture with regular social and team-building initiatives