Office Assistant

Your missions

• Coordinate daily office operations and ensure the workplace is functional, organized, and aligned with company standards.
• Manage relationships with providers, building administration, and external partners to ensure quality service delivery.
• Oversee office supplies, equipment, maintenance requests, and facility-related needs.
• Support health, safety, and workplace compliance procedures in coordination with internal teams.
• Welcome visitors and support the organization of internal meetings, events, and office activities.
• Monitor office-related expenses, invoices, and administrative documentation when required.
• Act as a key point of contact for local teams regarding office and facility topics.
• Identify opportunities to improve workplace processes and the overall office experience.

Your profile

• Experience in office management, facility management, administrative coordination, or workplace operations.
• Experience with provider coordination, office services, maintenance follow-up, and administrative processes.
• Proficiency in Microsoft Office tools and digital workplace platforms.
• Academic background in Business Administration, Hospitality, Facilities Management, or a related field is a plus.
• English fluent. Portuguese fluent.
• Strong organizational skills and attention to detail.
• Excellent communication skills and a service-oriented mindset.
• Ability to manage priorities with autonomy and reliability.
• Problem-solving mindset and ability to coordinate with multiple stakeholders.

What we offer

• A part-time opportunity on site in Brazil.
• An international and multicultural work environment.
• A dynamic workplace with opportunities to contribute to office operations and workplace experience.
• A collaborative environment where autonomy, trust, and initiative are valued.
• The opportunity to support local teams and contribute to the smooth running of daily operations.