Office Administrator

Job Description

Office Administrator

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Location: Bengaluru

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Company: Alora Designs

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Employment Type: Hybrid

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About Alora Designs

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Alora Designs is a boutique architecture and interior design studio creating bespoke residential, commercial, and hospitality spaces. We are looking for an organized, proactive, and detail-oriented Office Administrator who can become the operational backbone of our growing studio.

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If you enjoy bringing structure to fast-paced creative environments, coordinating people, and ensuring smooth day-to-day operations, we'd love to hear from you.

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Key Responsibilities

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Office Operations

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• Manage the day-to-day administrative operations of the studio.
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• Ensure office supplies, equipment, and workspace requirements are maintained.
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• Coordinate with vendors for office-related requirements and maintenance.
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• Maintain organized physical and digital records.
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Team Coordination

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• Allocate daily tasks to the design team based on project priorities.
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• Track task completion and follow up on pending deliverables.
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• Maintain employee attendance, leave records, and basic HR documentation.
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• Assist management in ensuring smooth internal communication.
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Meeting & Vendor Coordination

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• Schedule and coordinate meetings with vendors, consultants, and external stakeholders.
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• Manage meeting calendars and ensure timely follow-ups.
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• Prepare meeting agendas and document key action items where required.
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Recruitment & HR Support

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• Coordinate the recruitment process by screening applications and scheduling interviews.
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• Communicate with shortlisted candidates throughout the hiring process.
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• Prepare offer letters, employment contracts, and onboarding documentation.
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• Support employee onboarding and maintain personnel records.
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Finance & Administration Support

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• Record day-to-day financial transactions.
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• Maintain expense records and payment logs.
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• Prepare payment receipts, invoices, and supporting administrative documents.
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• Coordinate with the finance team or accountant to ensure documentation is complete and accurate.
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What We're Looking For

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• Bachelor's degree in Business Administration, Commerce, Human Resources, Management, or a related field.
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• 1–3 years of experience in office administration, operations, HR coordination, or a similar role.
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• Strong organizational and multitasking skills.
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• Excellent verbal and written communication skills.
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• Proficiency in Microsoft Office (Excel, Word) and Google Workspace.
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• Comfortable handling confidential information with professionalism.
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• Ability to prioritize tasks and work independently in a dynamic environment.
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Bonus Skills

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• Experience working in an architecture, interior design, construction, or creative studio.
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• Familiarity with HR documentation and recruitment processes.
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• Basic understanding of bookkeeping or finance documentation.
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• Experience using project management tools such as Notion, ClickUp, or similar platforms.
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Why Join Alora Designs?

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• Work alongside a passionate and creative team.
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• Opportunity to grow with a fast-expanding design studio.
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• Exposure to premium residential and commercial projects.
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• A collaborative workplace where your contributions directly impact the company's growth.
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To Apply:

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Please send your resume to [email protected] with the subject line:

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Application – Office Administrator