Office Admin Support

In the role of Office Administration Support, you'll work as part of a small team to co-ordinate & provide support enabling the projects team to design & manufacture high-quality electrical switchboards.

Reporting directly to the Director, you will assist in a wide range of activities from procurement, document & quality control, payroll, & logistics to provide successful delivery of projects and customer satisfaction.

Key responsibilities

• Assisting with purchasing requests from the stores & projects teams to ensure component availability aligns with production schedules
• Assisting with administration of factory staff including reviewing and providing completed timesheets to payroll
• Assisting with maintaining quality control documentation such as Work Instructions, Safe work method instructions, involved with the manufacture, testing & dispatch of the electrical switchboards
• Where required, assisting with coordinating dispatch and delivery activities with customers, transport providers, and logistics personnel
• Supporting the Accounts team with day-to-day administration of incoming goods, & delivery dockets

About you

• Previous experience in an administration role, project coordination, project administration & purchasing, manufacturing coordination or a similar role
• Excellent organisational and time management skills, with a strong attention to detail
• Well-developed interpersonal and communication skills, with the ability to communicate clearly and professionally in both written and spoken English
• The ability to work effectively both independently and collaboratively within a team environment
• A proactive approach to identifying and following up outstanding tasks and requirements
• The ability to manage multiple priorities while maintaining accuracy and attention to detail
• A strong commitment to quality, safety and customer service
• Australian citizens or permanent residents

About us

• Fuji SMBE Macquarie is a leading manufacturer of electrical switchboards, operating a modern manufacturing facility in Prestons, Southern Sydney. We are a growing team in a supportive and inclusive workplace that values safety, quality, collaboration, and continuous improvement.
• Stable, full-time permanent positions in a growing industry
• Consistent work-life balance with a 5-day work week
• Friendly, respectful, and team-focused workplace culture
• Opportunities to learn new skills and grow your career
• Modern, clean indoor factory environment
• A workplace that values safety, quality, collaboration, and continuous improvement

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