Office Admin

Bilingual proficiency in English and Mandarin is required for this position.

Responsibilities

• Filingimportant documents, such as reports, meeting notes, emails, and letters.


• Processingand filing invoices.


• Overseeingoffice supplies and services, including restocking supplies, relocatingworkers to new areas, setting up desks and equipment for new hires, orcreating important office forms.


• Supportingbookkeeping and budgeting services.


• Aidingcorrespondence for the office, such as emails, letters, packages, andphone calls.


• Updatingof office records and databases that contain personnel, financial, andoffice data.


• Bookingflights and arranging travel for company executives.


• Bookingmeeting rooms for colleagues/executives.


• Activating/Deactivatingoffice scan cards.


• Helpingto decorate company office for holidays/important events.


• Ensuringavailability to help colleagues and workers where necessary.


• Otheradministrative duties required when necessary.

Qualifications

• Bilingual proficiency in English and Mandarin


• Strongorganizational abilities to manage office operations efficiently.


• Excellentwritten and verbal communication skills for effective interaction withcolleagues


• Proficientin using office software such as Microsoft Office Suite and other relevantapplications.


• Abilityto identify and resolve issues quickly and effectively.


• Effectivetime management skills to prioritize tasks and meet deadlines.


• Capabilityto handle multiple responsibilities simultaneously.


• Abilityto adapt to changes in a fast-paced work environment.

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