Meeting Coordinator

Ring & DuChateau Consulting Engineers is a leading engineering consulting firm that provides innovative and sustainable solutions for building systems. With over 75 years of experience, our team of experts works with clients in a variety of industries including healthcare, education, commercial, and industrial.

Job Overview:

We are seeking a highly organized and detail-oriented Meeting Coordinator to join our team. In this role, you will be responsible for coordinating and managing all aspects of meetings and events for the company. This is a full-time, permanent position with opportunities for growth and development within the company.

Key Responsibilities:

- Plan, organize, and coordinate all company meetings, including team meetings, client meetings, and company events

- Work closely with project managers and other team members to determine meeting needs and objectives

- Develop meeting agendas, presentations, and materials as needed

- Coordinate logistics for meetings, including scheduling, room reservations, catering, and audio-visual equipment

- Communicate with attendees and provide necessary information and updates

- Prepare and distribute meeting minutes and follow-up action items

- Manage meeting budgets and track expenses

- Maintain accurate records and databases related to meetings and events

- Stay up-to-date on industry trends and best practices for meeting planning and coordination

- Assist with other administrative tasks and projects as needed

Qualifications:

- Bachelor's degree in business administration, communications, or a related field

- 2+ years of experience in meeting planning and coordination

- Excellent organizational and time-management skills

- Strong attention to detail and ability to multitask in a fast-paced environment

- Excellent written and verbal communication skills

- Proficient in Microsoft Office and other relevant software

- Ability to work independently and as part of a team

- Proven ability to handle confidential information with discretion

- Experience in the engineering or construction industry is a plus

Why Work for Us:

At Ring & DuChateau, we value our employees and strive to create a positive and collaborative work environment. As a member of our team, you will have the opportunity to work on challenging and rewarding projects, receive ongoing training and development, and be part of a company that is committed to sustainability and community involvement.

If you are a highly organized and detail-oriented individual with a passion for meeting planning and coordination, we encourage you to apply for this exciting opportunity. Join our team and help us continue to deliver innovative and sustainable solutions for our clients.