MANAGER - SECRETARIAL

Key Responsibilities 1. ESOP (Employee Stock Option Plan) Management – L&T Assist in processing ESOP grants, vesting, and exercise activities. Maintain updated ESOP records and coordinate with internal stakeholders, employees, and RTA (Registrar & Transfer Agent).

Support in preparing ESOP-related MIS, ensuring accuracy and compliance with company policies and statutory guidelines. Handle employee queries related to ESOP status, documentation, and timelines. 2. Department Budgeting Support the preparation, consolidation, and monitoring of the Secretarial Department's annual budget.

Track monthly/quarterly expenditure and ensure alignment with approved budgets. Assist in variance reporting and flag any deviations or required budget revisions. Coordinate with Finance for budget submissions, approvals, and updates. 3.

Dividend Reconciliation Assist in reconciliation of dividend payments, unclaimed dividends, and related financial records. Coordinate with RTA, Finance, and internal stakeholders for verification of dividend disbursements. Maintain updated records of dividend payouts and support in reporting to regulatory bodies, as required.

Support in resolving shareholder queries related to dividends. 4. Bills Processing & Department Monitoring Process vendor bills, invoices, professional fee statements, and ensure timely payments. Maintain accurate logs of bills processed and track status with Accounts/Finance teams.

Assist in monitoring departmental expenses and ensuring compliance with internal financial policies. Support vendor coordination and documentation requirements. 5. Assistance to the Secretarial Team Provide administrative and compliance-related support to the Company Secretarial team.

Assist in maintaining statutory registers, filings, and documentation in line with Companies Act and SEBI requirements. Manage correspondence, document control, and coordination with cross-functional teams.