Litigation Administrative Assistant

Overview

AGG Legal Staffing is seeking a Legal Administrative Assistant - Litigation to provide comprehensive administrative support to assigned legal staff.

Responsibilities

• Prioritizing assignments and preparing sensitive and detailed correspondence
• Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts via PACER accounts and court ECF accounts, and preparing exhibits for filings
• Managing billing processes including time-entry, data review and correction, and final submission
• Interacting professionally with members of other departments and varied external contacts
• Scheduling appointments, arranging travel and meetings, and maintaining business calendars as instructed
• Establishing and maintaining well-organized files while protecting the integrity of original client documents
• Maintaining confidentiality, ensuring work product is accurate and presented professionally, and fostering a positive rapport with internal and external contacts

Qualifications

• A minimum of 2+ years experience within a law firm and/or professional services environment; experience in a litigation practice is required
• Knowledge of eFiling in all court systems; experience using PACER accounts and court ECF accounts
• Advanced use of MS Word (including redlining, document comparison, advanced formatting, TOA/TOC creation and manipulation, and embedded hyperlinks)
• Intermediate to advanced skills in MS Office Suite; strong computer aptitude with other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
• Proficiency in the use of document management systems
• Ability to efficiently proof and edit non-routine correspondence, reports, and tables for typographical errors and sentence structure
• High level of communication skills with social sensitivity and a willingness to gain extensive knowledge of department procedures to communicate effectively with staff, management, attorneys, and clients
• Ability to follow and convey instructions with courtesy and tact

Seniority level

• Associate

Employment type

• Full-time

Job function

• Legal

Industries

• Legal Services