Legal Assistant/ Legal Administrative Assistant

Legal Assistant / Legal Administrative Assistant (PERM)

Location: Boston, MA 02109.
Salary: $80,000–$110,000.
Work Schedule: 4 days onsite; Fridays work from home.

A leading international law firm is seeking a dedicated Legal/Professional Assistant to join its fast‑paced Litigation team in the Boston office. This critical role provides specialized administrative and secretarial support while serving as a key liaison between attorneys, clients, and firm leadership.

Key Responsibilities

• Draft, proofread, and edit complex legal documents, correspondence, and memoranda from a variety of sources (electronic drafts, handwritten notes, dictation), ensuring accuracy, proper formatting, and adherence to firm standards.
• Manage attorney calendars, inboxes, contacts, and incoming electronic files (court filings, faxes), taking appropriate action and routing materials as needed.
• Maintain strict compliance with the firm's Client File Maintenance policies for both physical and electronic records.
• Oversee the full lifecycle of files: ensure electronic materials (emails, documents) are properly stored in iManage; barcode, label, and close physical files in accordance with Records policies.
• Partner with attorneys to leverage technology and support a more efficient, paper‑reduced environment.
• Coordinate complex meeting logistics, including room reservations, equipment needs, catering, and travel arrangements.
• Prepare and submit accurate manual and electronic expense reports and payment requests, ensuring appropriate coding and adherence to firm and client guidelines.
• Manage daily attorney time entries in iTimekeep and review pre‑bills for correct matter allocation.
• Provide professional phone coverage and respond promptly to client inquiries.
• Expand and apply technical expertise, offering training and support to attorneys and staff on new tools and technologies to improve workflow efficiency.

Qualifications

• Minimum of three years of legal secretarial or equivalent experience required; prior law firm experience strongly preferred.
• Strong proficiency in Microsoft Office and PDF applications.
• Thorough understanding of legal industry software (document management, calendaring, time entry).
• Experience with iManage and similar firm platforms highly preferred.
• Excellent word processing skills, strong familiarity with legal terminology, and the ability to manage high‑volume workloads with exceptional attention to detail.
• Basic accounting skills for time entry and expense reporting preferred.
• High school diploma or equivalent required; bachelor's degree preferred.

Seniority Level

Entry level.

Employment Type

Full‑time.

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