General Admin Services - Level 3

Location: Ottawa, ON, Hybrid (3 days on-site, 2 days remote)

Language: Fluent bilingual communication required in both written and spoken English and French

Duration: 6-month contract

About the Opportunity

Are you a highly organized operations professional who thrives in a collaborative, fast-paced environment? An established post-secondary institution is seeking two Rotation Coordination Specialists to support the delivery of a professional healthcare education program. In this role, you will play an important part in ensuring students are successfully placed in clinical learning environments that support their academic and professional development.

Working closely with students, clinical preceptors, and healthcare partners, you will help coordinate complex placement activities while maintaining a high standard of accuracy and service. This is an excellent opportunity to contribute to the success of future healthcare professionals while building experience within an academic and healthcare setting.

Whats In It for You

• Join a collaborative team that values organization, communication, and continuous improvement.
• Gain valuable experience supporting healthcare education and working with diverse internal and external stakeholders.
• Enjoy a hybrid work environment that promotes flexibility while maintaining strong team collaboration.
• Make a meaningful impact by helping deliver an exceptional student experience.

Your Responsibilities

• You’ll coordinate clinical rotation placements for PharmD students across a variety of practice sites.
• You’ll manage student schedules, rotation assignments, and any required changes throughout the placement cycle.
• You’ll build strong relationships by liaising with students, preceptors, and external partner organizations.
• You’ll monitor compliance requirements, including immunizations, mandatory training, and confidentiality documentation.
• You’ll track placement capacity, identify scheduling gaps, and support effective resource planning.
• You’ll maintain accurate databases and prepare reports to support operational planning and decision-making.

Skills and Qualifications

• Experience in academic administration, health professions education, or healthcare operations.
• Strong project coordination and stakeholder relationship management skills.
• Excellent attention to detail with the ability to manage multiple priorities simultaneously.
• Proficiency using scheduling systems, spreadsheets, and database management tools.
• Fluent written and spoken English and French.
• Strong organizational, communication, and problem-solving skills with a customer-focused approach.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.

All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

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