Facilities and Front Desk Coordinator

Facilities and Front Desk Coordinator

August 2026

Company:Energia Group

Location:Newforge Lane, Belfast

The entrance to Newforge Lane lies off the Malone Road and is well-served by bus Metro Service 8.

Contract: Full Time Permanent

Working Hours: 37 hours - Monday to Friday

We currently operate a hybrid working policy with a mix of working from the Hybrid Working office and home.

About Us

Energia Group is a leading energy company in both RoI and NI, dedicated to decarbonising Ireland's energy system. Through three key unitsRenewables, Flexible Generation, and Customer Solutions (Energia in RoI, Power NI in NI)we offer advanced energy solutions. We're committed to driving Irelands renewable future and supporting local communities through initiatives like employee volunteering and community benefit funds.

By 2030, we will invest €3bn in renewable technologies through our Positive Energy programme, aiming to reduce our electricity generations carbon intensity by 50%. Aligned with UN Sustainable Development Goals, we are pursuing a science-based path to Net Zero. Energia Group holds the Business Working Responsibly Mark and supports the All-Ireland Pollinator Plan, highlighting our commitment to biodiversity.

Energia Group has invested €3bn in the Positive Energy programme, focusing on renewable energy projects such as wind, solar, battery storage, and green hydrogen. This initiative aims to add 2.6 GW of renewable capacity by 2030 to meet government targets and achieve Net Zero. Currently, we own and operate 360 MW of wind assets and purchase electricity from 1,190 MW of renewable capacity in Ireland.

We are progressing with further onshore windfarms, solar farms, hydrogen production and battery storage to help decarbonise the energy system.

Our talented employees are our greatest asset, and we invest in their growth through Learning and Development programmes. We foster a safe, inclusive work environment, champion diversity, and are seeking people with positive energy to make an impact in their roles through a meaningful career with us.

About the Role

You will be Facilities and Front Desk Coordinator based at Woodchester House, Newforge Lane. Taking the lead in Facilities and H&S, liaising with Landlords and other 3rd parties involved with PowerNI/Energia Group offices in the Newforge Lane Business park along with managing day-to-day activities and greeting customers in a professional manner. This is an excellent opportunity for an experienced candidate to utilise their skills within a dynamic corporate environment.

The ideal candidate will be a multi-tasker proactive in problem solving, dependable, professional and empathetic with excellent collaboration and communication skills and a background in facilities, building on Power NIs reputation for delivering excellent customer service.

Responsibilities

Day-to-day, heres what your new role would look like:

• Co-ordinate facilities and maintenance activities in line with our planned maintenance schedule, helping to ensure a safe, well-maintained and efficient office environment.
• Assist with contractor management and health & safety compliance, ensuring required documentation, permits and records are maintained.
• Build positive relationships with landlords, contractors and service providers to support office operations. Ensure office supplies are well stocked, and equipment is available and in good working order.
• Manage office access, visitor arrangements and Wi-Fi administration.
• Attend facilities and HSE meetings and contribute to continuous improvements across the office.
• Encourage staff to adhere to health and safety procedures whilst in the office Ensure Health and Safety Notice Board is kept up to date.
• Assist and oversee HSE/facilities inspections, audits and scheduled maintenance activities.
• Manage reception activities, greeting customers, visitors and colleagues in a professional manner, promoting Power NI and Energia Groups high standards of customer service.
• Manage all incoming and outgoing post daily using the franking machine when required.
• Process customer documents on to our company Billing system in a timely and confidential manner.
• Support payment activities including raising Purchase Orders and approving invoices.
• Ensure that the reception manual and key stakeholder contact details are maintained accurately.

About you

Key Criteria What Youll Need

• Previous experience in similar Office Management, Facilities, or HSE role.
• Demonstrable experience of managing relationships with third parties such as landlords and/or service providers.
• Experience in supporting Health & Safety activities, including documentation management and contractor coordination e.g. exposure to permits to work/RAMS etc.
• Ability to manage multiple priorities in a corporate environment.
• Proficiency in Microsoft Office, or finance systems such as SAP.

Desirable Criteria - These help decide between those who meet all the above key criteria:

• Qualification in Office Administration, or HSE e.g. IOSH Managing safely

If you are enthusiastic about this role but dont meet every single requirement, we still encourage you to apply. Your past experiences might be the perfect match for this or other positions, making you the unique talent were looking for.

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